Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cormac Solutions Ltd
Strategic Procurement, Higher Trenant Road
Wadebridge
PL27 6TW
UK
Contact person: Tim Hack
Telephone: +44 1872323313
E-mail: procurement@cormacltd.co.uk
NUTS: UKK30
Internet address(es)
Main address: http://www.cormacltd.co.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.email.procurement@cormacltd.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Vehicle Spare Parts.
Reference number: CSL2016.06F
II.1.2) Main CPV code
34300000
II.1.3) Type of contract
Supplies
II.1.4) Short description
CORMAC Solutions wishes to appoint suitably qualified and experienced motor factor suppliers to provide vehicle spare parts, including imprest stock, for CORMAC Solutions' Fleet workshops.
The service will primarily be for the supply of factored vehicle spare parts for the use in the repair and maintenance of internal and external vehicle fleets. The procurement will be divided into 4 Lots.
Tenderers can bid for 1 or more Lots, but for each Lot being bid for, Tenderers must be able to supply the full list of the spare parts contained in the respective Lot pricing schedule(s). Potential suppliers must be able to demonstrate that they are able to supply factored vehicle spare parts at the costs, quality, quantity and specification CORMAC Solutions requires. Appointed suppliers will be required to commit to a rebate structure. This is explained in more detail in the procurement documents.
II.1.5) Estimated total value
Value excluding VAT:
4 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Vehicle Batteries
II.2.2) Additional CPV code(s)
31440000
II.2.3) Place of performance
NUTS code:
UKK30
Main site or place of performance:
The county of Cornwall.
II.2.4) Description of the procurement
Lot 1 — The supply of vehicle batteries, including standard, heavy duty and commercial.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Spare Parts for Cars and Small Vans
II.2.2) Additional CPV code(s)
34300000
II.2.3) Place of performance
NUTS code:
UKK30
Main site or place of performance:
The county of Cornwall.
II.2.4) Description of the procurement
The supply of vehicle spare parts for cars and small vans, including (but is not limited to) brake pads, brake discs, wiper blades, drop links, wheel cylinders, bulbs, mirrors, mirror glass, clutch kits, bumpers, fuel filters, oil filters and air filters.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Spare Parts for Light Commercial Vehicles
II.2.2) Additional CPV code(s)
34300000
II.2.3) Place of performance
NUTS code:
UKK30
Main site or place of performance:
The county of Cornwall.
II.2.4) Description of the procurement
The supply of spare parts for light commercial vehicles, including (but is not limited to) brake pads, brake discs, wiper blades, drop links, wheel cylinders, bulbs, mirrors, mirror glass, clutch kits.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Spare Parts for Heavy Commercial Vehicles
II.2.2) Additional CPV code(s)
34300000
II.2.3) Place of performance
NUTS code:
UKK30
Main site or place of performance:
The county of Cornwall.
II.2.4) Description of the procurement
The supply of spare parts for heavy commercial vehicles, including (but is not limited to) brake pads, brake discs, wiper blades, drop links, wheel cylinders, bulbs, mirrors, mirror glass, clutch kits, bumpers, fuel filters, oil filters and air filters.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 10
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/08/2016
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/09/2016
Local time: 09:00
Place:
CORMAC Solutions Head Office, Higher Trenant Road, Wadebridge, Cornwall, PL27 6TW.
Information about authorised persons and opening procedure:
Tender opening will be undertaken by the Strategic Procurement Manager, plus 1 procurement team member in front of an independent witness.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
Potential bidders need to email an expression of interest to: procurement@cormacltd.co.uk Tender documents will be forwarded by return email.
VI.4) Procedures for review
VI.4.1) Review body
Cornwall Council Legal Services
NCH Treyew Road, Truro Cornwall
Truro
TR1 3AY
UK
Telephone: +44 1872323313
Internet address(es)
URL: http://www.cornwall.gov.uk
VI.5) Date of dispatch of this notice
18/07/2016