CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Mid Sussex District Council is seeking to establish a mechanical & electrical maintenance and reactive repairs contract commencing Monday 19.12.2016, commencing for an initial period of 3 years and 15 weeks, with an option to extend by 2 years in 1 year increments (subject to satisfactory performance).

The scope of work shall include the following activities for the services indicated in the

Tender Documents:

a) Inspection and testing.

b) Planned maintenance.

c) Remedial works arising from planned inspections or maintenance.

d) Responsive repairs, including out-of-hours callouts.

e) Minor installation, alteration or improvement works.

Systems, installations and equipment to be included in the Contract comprise:

a) Fixed electrical installations, controls and fixed equipment.

b) Portable appliance testing.

c) Lighting and lighting controls.

d) Internal public car park lighting and electrical installations at Martlets and Railway

Approach car parks only.

e) Gas installations.

f) Space and water heating systems, controls and equipment (including boilers, header

tanks, calorifiers, hot water cylinders, immersion heaters and associated pipework.

g) Mains water and domestic cold water services.

h) Inspections and maintenance for prevention of Legionella, covering all water

systems, but excluding L8 risk assessments.

i) Urinal flow controls.

j) Wallgate units.

k) Cooling and air conditioning systems, controls and equipment.

l) Extractor fans and controls.

m) Domestic appliances for which the Council is responsible.

n) Electrically operated doors; manual and electrically-operated roller shutters.

o) Fire detection and alarm systems, including domestic smoke alarms.

p) Domestic carbon monoxide alarms.

q) Security alarms and access control systems.

r) Fire extinguishers (Oaklands Campus: CO2 extinguishers only).

s) Lifts, including stair lifts and wheelchair lifts.

t) Edge protection, fall restraint systems and fixed ladders.

u) Lightning protection.

v) Photovoltaic panels and associated equipment.

w) Sewage, drainage and sump pumps.

x) Irrigation systems.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As detailed in the tender documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As detailed in the tender documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

As detailed in the tender documents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As detailed in the tender documents, and the tender documents are available through https://www.sesharedservices.org.uk/esourcing

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

MSDC - 008695

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice