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Summary

OCID:
Published by:: Aylesford School and Sixth Form College
Authority ID:: AA53106
Publication date:: 28 July 2016
Deadline date:: 09 September 2016
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the growing numbers of secondary and primary students on roll. Currently there are 760 students on roll (rising to approximately 839 in 2016/2017, 930 in 2017/2018 and 1 005 in 2018/2019) and 105 teaching and support staff, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of Secondary and Primary Student tastes and dietary requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly.

The contract being tendered is for 3 years in duration from 1.8.017 until 31.7.2020 and will operate as a Guaranteed Performance Contract, with the successful contractor offering the School a guaranteed return/cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with Aylesford School and Sixth Form College for the duration of this contract.

The School year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all catering services within the School, which currently includes breakfast club, morning break, lunch, all hospitality and free issue requirements. Free School meals and hospitality will be charged based on consumption and at net food cost.

The value of the current contract, from April 2015 — March 2016 is circa:

Cash Sales: 105 000 GBP;

Free School Meal/Client Issue Sales: 28 500 GBP.

Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

Aylesford School and Sixth Form College expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The School expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Keeping Children Safe in Education.

The School are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Contractor.

As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor's tender submission would be welcomed. The School would wish for the Contractor to look at making this investment within the existing dining area, with attention being given to the upgrade of the current Cunninghams cashless system, counter layout and furnishings and the implementation of a procedure that would assist in producing a reduction of current queuing times.

The School's objectives:

— to further increase the standards of fresh food provision;

— to further increase the standard of service for all customers;

— to receive a consistently high quality catering provision;

— to generate an improved dining environment for all students;

— to receive proactive management support for the catering team, in order to achieve a full complement of motivated staff;

— to hold regular review meetings with the successful contractor;

— to achieve overall value for money.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Aylesford School and Sixth Form College

Tapping Way

Warwick

CV34 6XR

Contact person: The Litmus Partnership Ltd

Telephone: +44 1276673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKG13

Internet address(es)

Main address: http://www.aylesford-elearning.net

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.litmuspartnership.co.uk/project/aylesford_school_catering_services

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Aylesford School and Sixth Form College — Tender for Catering Services.

II.1.2) Main CPV code

55524000

II.1.3) Type of contract

Services

II.1.4) Short description

The successful tenderer will be required to provide catering services at Aylesford School and Sixth Form College.

Aylesford School and Sixth Form College is a forward thinking, exciting and educationally challenging environment. All of the schools fundamental principles centre on the teaching and learning experience, with students at the core of all work. The School believe in academic rigour and the concept of improving on previous best. Aylesford School is proud of the school ethos, their teachers and students and the learning relationship that they nurture. Aylesford School prepare their students to access higher education or employment and guide and encourage them to be good citizens capable of adapting to adult life in the 21st century.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKG13

Main site or place of performance:

Aylesford School and Sixth Form College, Warwick, United Kingdom.

II.2.4) Description of the procurement

The value of the current contract, from April 2015 — March 2016 is circa:

Cash Sales: 105 000 GBP;

Free School Meal/Client Issue Sales: 28 500 GBP.

Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

The School are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Contractor.

The School's objectives:

— to further increase the standards of fresh food provision;

— to further increase the standard of service for all customers;

— to receive a consistently high quality catering provision;

— to generate an improved dining environment for all students;

— to receive proactive management support for the catering team, in order to achieve a full complement of motivated staff;

— to hold regular review meetings with the successful contractor;

— to achieve overall value for money.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2017

End: 31/07/2020

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 09/09/2016

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/10/2016

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/aylesford_school_catering_services

The closing date for receipt of the Pre-Qualification Questionnaire is 9.9.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic/financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4) Procedures for review

VI.4.1) Review body

Aylesford School and Sixth Form College

Warwick

VI.4.2) Body responsible for mediation procedures

Aylesford School and Sixth Form College

Warwick

VI.4.4) Service from which information about the review procedure may be obtained

Aylesford School and Sixth Form College

Warwick

VI.5) Date of dispatch of this notice

25/07/2016

Coding

Commodity categories

ID	Title	Parent category
55524000	School catering services	Catering services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: pqq@litmuspartnership.co.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Aylesford School and Sixth Form College — Tender for Catering Services.

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.2) Description

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

III.1.3) Technical and professional ability

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

VI.3) Additional information

VI.4) Procedures for review

VI.4.1) Review body

VI.4.2) Body responsible for mediation procedures

VI.4.4) Service from which information about the review procedure may be obtained

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information