Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Lighthouse Schools Partnership
Gordano School, St Marys Road, Portishead
Bristol
BS20 7QR
UK
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKK11
Internet address(es)
Main address: http://www.lsp.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/lighthouse_schools_partnership_catering_services
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lighthouse Schools Partnership — tender for catering services.
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful tenderer will be required to provide catering services at Lighthouse Schools Partnership.
The successful tenderer will be required to provide all catering services within the Trust, which also includes all hospitality and free issue requirements.
The Lighthouse Schools Partnership is a recently established Multi Academy Trust (MAT) which includes currently the following properties where the successful contractor will be required to deliver a service and meet the requirements of the specification from the contract commencement. The Schools which currently form the Trust are:
— High Down Schools (both Junior and Infant Schools);
— St Mary's CEVA Primary School;
— St Peters C of E primary School;
— Portishead Primary School.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK11
Main site or place of performance:
High Down Junior School;
High Down Infant School;
St Mary's CEVA Primary School;
St Peters C of E Primary School;
Portishead Primary School,Bristol, United Kingdom.
II.2.4) Description of the procurement
The contract being tendered is for three years in duration from 1.4.2017 until 31.3.2020, with the option to extend for a further term and will be guaranteed performance in nature.
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of all catering services within the Trust. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a new food service offer with consistent standards of food operations across all Schools.
These new standards of operation should meet the needs of the pupils moving forwards into this contract term. The current range of foods needs to be expanded along with the service provision. Regular customer engagement will be required to ensure this is the case moving into the contract term.
The contract currently operates on guaranteed cost per year with all free school meals and hospitality being charged based on consumption and at net food cost.
The approximate cost of the contract per annum is 337 559 GBP plus VAT.
The Multi Academy Trust is expected to grow in the number of schools becoming part of the trust during this contract period, and the provision of catering services within these schools when they have joined the MAT will fall under the scope of this contract. The successful contractor will be expected to provide this service within these additional schools using the same costing model, ratios etc. that they applied to their successful tender submission for the Lighthouse Schools Partnership at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.
Please note: further schools may be added to the contract during the tender process and during the life of the contract as detailed above.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2017
End:
31/03/2020
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/09/2016
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/11/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/lighthouse_schools_partnership_catering_services
The closing date for receipt of the Pre-Qualification Questionnaire is 9.9.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Lighthouse Schools Partnership
Bristol
UK
VI.4.2) Body responsible for mediation procedures
Lighthouse Schools Partnership
Bristol
UK
VI.4.4) Service from which information about the review procedure may be obtained
Lighthouse Schools Partnership
Bristol
UK
VI.5) Date of dispatch of this notice
25/07/2016