Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Department for Communities — Historic Environment Division
Causeway Exchange, 1-7 Bedford Street
Belfast
BT2 7EG
UK
Contact person: michelle.frewfinance-ni.gov.uk
E-mail: michelle.frew@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.finance-ni.gov.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DfC Historic Environment Divison (HED) Grounds Maintenance Services at NI State Care Monuments.
Reference number: 736326
II.1.2) Main CPV code
77000000
II.1.3) Type of contract
Services
II.1.4) Short description
A key part of the historic built heritage of Northern Ireland is monuments in State Care. To ensure that State Care Monuments owned or managed by the DfC are maintained effectively and to a high standard, the DfC is seeking to appoint suitably experienced contractor(s) for the provision of grounds maintenance at a number of sites under their management from 2017 to 2021. A key principle for this contract is an awareness of the sensitivities of these irreplaceable historic sites. In many cases, the material below ground contains sensitive buried archaeological remains that can be damaged by the use of inappropriate equipment or maintenance methods. Many sites have upstanding archaeological remains, either as masonry or earthworks, the integrity of which must be protected. It is important that prospective contractors recognise that the work required is on specialist sites and is not a standard civil service estate grounds maintenance environment.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
491 581.96
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Northern Region
II.2.2) Additional CPV code(s)
77300000
77340000
77341000
77342000
77310000
77312000
77312100
77314000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
A key part of the historic built heritage of Northern Ireland is monuments in State Care. To ensure that State Care Monuments owned or managed by the DfC are maintained effectively and to a high standard, the DfC is seeking to appoint suitably experienced contractor(s) for the provision of grounds maintenance at a number of sites under their management from 2017 to 2021. A key principle for this contract is an awareness of the sensitivities of these irreplaceable historic sites. In many cases, the material below ground contains sensitive buried archaeological remains that can be damaged by the use of inappropriate equipment or maintenance methods. Many sites have upstanding archaeological remains, either as masonry or earthworks, the integrity of which must be protected. It is important that prospective contractors recognise that the work required is on specialist sites and is not a standard civil service estate grounds maintenance environment.
II.2.5) Award criteria
Quality criterion: Resource Allocation
/ Weighting: 7.5
Quality criterion: Communication Plan
/ Weighting: 7.5
Quality criterion: Management of the Contract
/ Weighting: 7
Quality criterion: Contingency Arrangements
/ Weighting: 3
Cost criterion: Total Contract Price
/ Weighting: 75
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract shall be for 12 months with the option to extend for 3 further periods of 12 months subject to satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
South Eastern Region
II.2.2) Additional CPV code(s)
77300000
77340000
77341000
77342000
77310000
77312000
77312100
77314000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
A key part of the historic built heritage of Northern Ireland is monuments in State Care. To ensure that State Care Monuments owned or managed by the DfC are maintained effectively and to a high standard, the DfC is seeking to appoint suitably experienced contractor(s) for the provision of grounds maintenance at a number of sites under their management from 2017 to 2021. A key principle for this contract is an awareness of the sensitivities of these irreplaceable historic sites. In many cases, the material below ground contains sensitive buried archaeological remains that can be damaged by the use of inappropriate equipment or maintenance methods. Many sites have upstanding archaeological remains, either as masonry or earthworks, the integrity of which must be protected. It is important that prospective contractors recognise that the work required is on specialist sites and is not a standard civil service estate grounds maintenance environment.
II.2.5) Award criteria
Quality criterion: Resource Allocation
/ Weighting: 7.5
Quality criterion: Communication Plan
/ Weighting: 7.5
Quality criterion: Management of the Contract
/ Weighting: 7
Quality criterion: Contingency Arrangements
/ Weighting: 3
Cost criterion: Total Contract Price
/ Weighting: 75
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract shall be for 12 months with the option to extend for 3 further periods of 12 months subject to satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Central West Region
II.2.2) Additional CPV code(s)
77300000
77340000
77341000
77342000
77310000
77312000
77312100
77314000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
A key part of the historic built heritage of Northern Ireland is monuments in State Care. To ensure that State Care Monuments owned or managed by the DfC are maintained effectively and to a high standard, the DfC is seeking to appoint suitably experienced contractor(s) for the provision of grounds maintenance at a number of sites under their management from 2017 to 2021. A key principle for this contract is an awareness of the sensitivities of these irreplaceable historic sites. In many cases, the material below ground contains sensitive buried archaeological remains that can be damaged by the use of inappropriate equipment or maintenance methods. Many sites have upstanding archaeological remains, either as masonry or earthworks, the integrity of which must be protected. It is important that prospective contractors recognise that the work required is on specialist sites and is not a standard civil service estate grounds maintenance environment.
II.2.5) Award criteria
Quality criterion: Resource Allocation
/ Weighting: 7.5
Quality criterion: Communication Plan
/ Weighting: 7.5
Quality criterion: Management of the Contract
/ Weighting: 7
Quality criterion: Contingency Arrangements
/ Weighting: 3
Cost criterion: Total Contract Price
/ Weighting: 75
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract shall be for 12 months with the option to extend for 3 further periods of 12 months subject to satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 083-160971
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Northern Region
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/06/2017
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Landscaping Centre Ltd
181B Templepatrick Road
Ballyclare
BT39 0RA
UK
Telephone: +44 02894432051
E-mail: steven@landscape-centre.com
Fax: +44 02893345611
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 92 767.47
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: South Eastern Region
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/06/2017
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
McGrath Contracts Ltd
29 Annaghnaboe Road, Coalisland
Dungannon
BT71 4QH
UK
Telephone: +44 02887749515
E-mail: info@mcgrathcontracts.com
Fax: +44 02887746016
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 194 940.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Central West Region
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/06/2017
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
McGrath Contracts Ltd
29 Annaghnaboe Road, Coalisland
Dungannon
BT71 4QH
UK
Telephone: +44 02887749515
E-mail: info@mcgrathcontracts.com
Fax: +44 02887746016
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 172 952.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such body
As above
UK
VI.5) Date of dispatch of this notice
03/07/2017