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Summary

OCID:
Published by:: Portsmouth Hospitals NHS Trust
Authority ID:: AA20756
Publication date:: 07 July 2017
Deadline date:: 17 July 2017
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The provision of financial services and associated systems to support Public bodies in the operational delivery of its financial duties. Lot 1 includes the following services:— Accounts Payable;— Accounts Receivable;— Treasury Management;— Financial Accounting (Balance Sheet control);— Integrated Financial and Procurement System including: – General Ledger; – Purchase; – Sales; – Procurement; – Fixed Assets; – Budgeting and Forecasting; – System Support; – VAT services.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Portsmouth Hospitals Trust (PHT)

Queen Alexandra Hospital, Southwick Hill Rd, Cosham

Portsmouth

PO6 3LY

Contact person: Annas Arshad

E-mail: annas.arshad@soeprocurement.nhs.uk

NUTS: UK

Internet address(es)

Main address: http://soeprocurement.nhs.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/soepsprovider/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/soepsprovider/aspx/Home

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Back Office Functions.

Reference number: F10749

II.1.2) Main CPV code

79211000

II.1.3) Type of contract

Services

II.1.4) Short description

Portsmouth Hospitals Trust (‘the Trust’) intends to establish a framework to provide a range of NHS back office services, including financial, procurement and payroll services, to itself and for the benefit of other public bodies. The Trust considers that the proposed framework agreement will enable the wider public sector to benefit from a streamlined services delivery approach. The Trust also believes that this proposed framework agreement offers a fantastic opportunity to assist those authorities who are under increased pressure to move to greater use of shared and outsourced arrangements as a means to reduce spending.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Finance and Accounting Services

II.2.2) Additional CPV code(s)

79200000

79999200

79211100

79222000

72212440

79412000

79211000

66172000

79410000

79999000

66170000

79210000

72232000

II.2.3) Place of performance

NUTS code:

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

A further 2 year extension is possible.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Procurement Services

II.2.2) Additional CPV code(s)

79418000

79211120

79994000

72221000

48490000

72212490

79211200

II.2.3) Place of performance

NUTS code:

II.2.4) Description of the procurement

The provision of a strategic procurement service to enable and assist the call authority to maximise its purchasing powers whilst remaining compliant with its internal policies (including procurement policies), guidance from the Department of Health and relevant EU Legislation. This will include the development of procurement work plan, analysis of spend data, accessing frameworks and the creation of contracts. Lot 2 will include the provision of a transactional procurement service that provides support to operational staff in sourcing items as well as producing and issuing purchase order numbers. The service will also provide product catalogues to enable the efficient ordering of common items along with the benefit of rich data that this provides. Lot 2 includes the following services:— Strategic Procurement;— Transactional Procurement;— Materials Management.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

A further 2 year renewal is available.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Payroll Pensions and Recruitment Services

II.2.2) Additional CPV code(s)

79631000

75100000

79600000

79610000

48451000

48450000

79211110

II.2.3) Place of performance

NUTS code:

II.2.4) Description of the procurement

The provision of a Consultancy as well as payroll services and recruitment administration services. Payroll services include the processing of payment to staff and employees in line with a call off authority's payroll process and requirements. Recruitment administration services offers support to the call off authority's recruitment process including the advertisement of the authorised vacancies and affording administrative support to facilitate the recruitment process. Lot 3 includes the following services:— Payroll Service (including use of Electronic Staff Record (ESR) to correctly pay substantive and bank staff on a monthly basis).— Processing of: – Time and Attendance; – Expenses; – Starters; – Leavers; – Changes; – Absence.— Recruitment Administration (including the appropriate posting of advertisements for vacancies, working with managers to run the recruitment process, responding to queries from applicants, issuing relevant letters to applicants, obtain references, carry out ID checks and track active vacancies).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

A further 2 year extension is possible.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Business Intelligence and Data Warehousing Services

II.2.2) Additional CPV code(s)

72212482

72300000

72212420

72212441

72317000

72310000

72212422

72311100

48614000

48482000

48480000

72212490

72212442

II.2.3) Place of performance

NUTS code:

II.2.4) Description of the procurement

The provision of a Consultancy Service as well as Business Intelligence and Data Warehousing solutions, in particular the potential to develop products and services which will enable NHS bodies to streamline, improve and deliver greater efficiencies to a call off authority's operational functions depending on its needs and requirements, for example; to develop a system or solution which links the Financial and Non-Financial information and in turn provides detailed reporting to enable it to intelligently manage its business. Lot 4 includes the following services: — Business Intelligence (including Reporting); — Service Line Reporting; — Patient Level Costing; — Data Warehousing.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

A further 2 year extension is possible.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 40

Justification for any framework agreement duration exceeding 4 years: None.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/07/2017

Local time: 17:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 31/07/2017

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 04/09/2017

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Portsmouth Hospitals Trust (PHT)

Queen Alexandra Hospital, Southwick Hill Rd, Cosham

Portsmouth

PO6 3LY

VI.5) Date of dispatch of this notice

05/07/2017

Coding

Commodity categories

ID	Title	Parent category
79210000	Accounting and auditing services	Accounting, auditing and fiscal services
79211000	Accounting services	Accounting and auditing services
79200000	Accounting, auditing and fiscal services	Business services: law, marketing, consulting, recruitment, printing and security
75100000	Administration services	Administration, defence and social security services
79211100	Bookkeeping services	Accounting services
72221000	Business analysis consultancy services	Systems and technical consultancy services
79410000	Business and management consultancy services	Business and management consultancy and related services
72212482	Business intelligence software development services	Programming services of application software
48482000	Business intelligence software package	Sales, marketing and business intelligence software package
79211200	Compilation of financial statements services	Accounting services
79994000	Contract administration services	Miscellaneous business-related services
72311100	Data conversion services	Computer tabulation services
72300000	Data services	IT services: consulting, software development, Internet and support
72317000	Data storage services	Data-processing services
48614000	Data-acquisition system	Database systems
72310000	Data-processing services	Data services
72232000	Development of transaction processing and custom software	Custom software development services
48451000	Enterprise resource planning software package	Time accounting or human resources software package
72212420	Facilities management software development services and software development services suite	Programming services of application software
72212440	Financial analysis and accounting software development services	Programming services of application software
72212441	Financial analysis software development services	Programming services of application software
66170000	Financial consultancy, financial transaction processing and clearing-house services	Banking and investment services
79412000	Financial management consultancy services	Business and management consultancy services
72212442	Financial systems software development services	Programming services of application software
66172000	Financial transaction processing and clearing-house services	Financial consultancy, financial transaction processing and clearing-house services
79999200	Invoicing services	Scanning and invoicing services
79211110	Payroll management services	Accounting services
79631000	Personnel and payroll services	Personnel services except placement and supply services
79610000	Placement services of personnel	Recruitment services
79418000	Procurement consultancy services	Business and management consultancy services
72212490	Procurement software development services	Programming services of application software
48490000	Procurement software package	Business transaction and personal business software package
79600000	Recruitment services	Business services: law, marketing, consulting, recruitment, printing and security
79211120	Sales and purchases recording services	Accounting services
48480000	Sales, marketing and business intelligence software package	Business transaction and personal business software package
79999000	Scanning and invoicing services	Miscellaneous business-related services
72212422	Software development services suites	Programming services of application software
79222000	Tax-return preparation services	Fiscal services
48450000	Time accounting or human resources software package	Business transaction and personal business software package

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: annas.arshad@soeprocurement.nhs.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Back Office Functions.

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.2) Description

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Section VI: Complementary information

VI.1) Information about recurrence

VI.4) Procedures for review

VI.4.1) Review body

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information