Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
North East Procurement Organisation (Central Purchasing Body)
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Contact person: Marie Bartup
Telephone: +44 1912613916
E-mail: marie.bartup@nepo.org
NUTS: UKC
Internet address(es)
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.1) Name and addresses
Darlington Borough Council (Framework Contract Participant)
Town Hall, Feethams
Darlington
DL1 5QT
UK
E-mail: customerservices@darlington.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.darlington.gov.uk
I.1) Name and addresses
Durham County Council (Framework Contract Participant)
County Hall
Durham
DH1 5UL
UK
E-mail: help@durham.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.durham.gov.uk
I.1) Name and addresses
Gateshead Metropolitan Borough Council (Framework Contract Participant)
Civic Centre, Regent Street
Gateshead
NE8 1HH
UK
E-mail: customerservices@gateshead.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.gateshead.gov.uk
I.1) Name and addresses
Hartlepool Borough Council (Framework Contract Participant)
Civic Centre, Victoria Road
Hartlepool
TS24 8AY
UK
E-mail: customer.service@hartlepool.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.hartlepool.gov.uk
I.1) Name and addresses
Middlesbrough Council (Framework Contract Participant)
Civic Centre, Albert Road
Middlesbrough
TS1 9FX
UK
E-mail: contactcentre@middlesbrough.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.middlesbrough.gov.uk
I.1) Name and addresses
Newcastle City Council (Framework Contract Participant)
Civic Centre, Barras Bridge
Newcastle upon Tyne
NE1 7RS
UK
E-mail: csc@newcastle.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.newcastle.gov.uk
I.1) Name and addresses
North Tyneside Council (Framework Contract Participant)
Quadrant, The Silverlink North, Cobalt Business Park
Newcastle upon Tyne
NE27 0BY
UK
E-mail: contact.us@northtyneside.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.northtyneside.gov.uk
I.1) Name and addresses
South Tyneside Council (Framework Contract Participant)
Town Hall & Civic Offices, Westoe Road
South Shields
NE33 2RL
UK
E-mail: customerhelp@southtyneside.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.southtyneside.gov.uk
I.1) Name and addresses
Stockton-on-Tees Borough Council (Framework Contract Participant)
Municipal Buildings, Church Road
Stockton-on-Tees
TS18 1LD
UK
E-mail: customer.comments@stockton.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.stockton.gov.uk
I.1) Name and addresses
Sunderland City Council (Framework Contract Participant)
Civic Centre, Burdon Road
Sunderland
SR2 7DN
UK
E-mail: enquiries@sunderland.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.sunderland.gov.uk
I.1) Name and addresses
North East Procurement Organisation (Central Purchasing Body)
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Contact person: Marie Bartup
Telephone: +44 1912613916
E-mail: marie.bartup@nepo.org
NUTS: UKC
Internet address(es)
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NEPO416 Framework for the Provision of Milk and Dairy Products.
Reference number: NEPO416
II.1.2) Main CPV code
15511000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) Framework Contract Award for the Provision and Distribution of Milk and Dairy Products. The Framework will cover the supply and direct delivery of Milk and Dairy Products to Kitchens and School establishments in order to fulfil the requirements associated with Milk provision. The Framework will be a ranked Framework consisting of no more than 3 suppliers per lot.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
8 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Provision of Kitchen and Nursery Milk — Tyne and Wear
II.2.2) Additional CPV code(s)
15511000
15511300
15511400
15511500
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.
This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfill all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.
II.2.5) Award criteria
Quality criterion: Project Implementation
/ Weighting: 7.00 %
Quality criterion: Service Delivery
/ Weighting: 7.00 %
Quality criterion: Complaints Procedure
/ Weighting: 6.00 %
Quality criterion: Carbon Reduction, Waste Collection and Sustainability Agenda
/ Weighting: 5.00 %
Quality criterion: Supply Chain Development
/ Weighting: 2.50 %
Quality criterion: Working Proactively with NEPO Member Authorities
/ Weighting: 2.50 %
Price
/ Weighting:
70.00 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
EU School Milk Subsidy Scheme.
Lot No: 2
II.2.1) Title
Provision and Distribution of Kitchen and Nursery Milk — Tees Valley
II.2.2) Additional CPV code(s)
15511000
15511300
15511400
15511500
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.
This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfill all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.
II.2.5) Award criteria
Quality criterion: Project Implementation
/ Weighting: 7.00 %
Quality criterion: Service Delivery
/ Weighting: 7.00 %
Quality criterion: Complaints Procedure
/ Weighting: 6.00 %
Quality criterion: Carbon Reduction, Waste Collection and Sustainability Agenda
/ Weighting: 5.00 %
Quality criterion: Supply Chain Development
/ Weighting: 2.50 %
Quality criterion: Working Proactively with NEPO Member Authorities
/ Weighting: 2.50 %
Price
/ Weighting:
70.00 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
EU School Milk Subsidy Scheme.
Lot No: 3
II.2.1) Title
Provision of Kitchen Milk and Dairy Products via a nominated third party distributor
II.2.2) Additional CPV code(s)
15511000
15511300
15511400
15511500
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.
This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfill all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.
II.2.5) Award criteria
Quality criterion: Project Implementation
/ Weighting: 7.00 %
Quality criterion: Service Delivery
/ Weighting: 7.00 %
Quality criterion: Complaints Procedure
/ Weighting: 6.00 %
Quality criterion: Carbon Reduction, Waste Collection and Sustainability Agenda
/ Weighting: 5.00 %
Quality criterion: Supply Chain Development
/ Weighting: 2.50 %
Quality criterion: Working Proactively with NEPO Member Authorities
/ Weighting: 2.50 %
Price
/ Weighting:
70.00 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
EU School Milk Subsidy Scheme.
Lot No: 4
II.2.1) Title
Provision and Distribution of Organic Kitchen and Nursery Milk
II.2.2) Additional CPV code(s)
15511000
15511300
15511400
15511500
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.
This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Contractors are listed in ranked order and Call-Off can be made via direct award to the first ranked supplier in the first instance. If the supplier is unable to fulfill all requirements of the Contracting Authority, they reserve the right to engage with the second ranked supplier and so on, until all requirements are met in full.
II.2.5) Award criteria
Quality criterion: Project Implementation
/ Weighting: 7.00 %
Quality criterion: Service Delivery
/ Weighting: 7.00 %
Quality criterion: Complaints Procedure
/ Weighting: 6.00 %
Quality criterion: Carbon Reduction, Waste Collection and Sustainability Agenda
/ Weighting: 5.00 %
Quality criterion: Supply Chain Development
/ Weighting: 2.50 %
Quality criterion: Working Proactively with NEPO Member Authorities
/ Weighting: 2.50 %
Price
/ Weighting:
70.00 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
EU School Milk Subsidy Scheme.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 029-051553
Section V: Award of contract
Title: NEPO416 Provision and Distribution of Milk and Dairy Products
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/06/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Embleton Hall Dairies
Murton Hall Farm, Wingate
Co Durham
TS28 5NU
UK
NUTS: UKC
Internet address(es)
URL: www.embletonhalldairies.co.uk
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
FP Processing Ltd
Springfield Mills, Spa Street, Ossett
Wakefield
WF5 OHW
UK
NUTS: UK
Internet address(es)
URL: www.freshpastures.co.uk
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Greencroft Milk Supplies Ltd
Telford Road
Middlesbrough
TS3 8BL
UK
NUTS: UKC
Internet address(es)
URL: www.greencroftmilksuppliesltd.co.uk
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Acorn Dairy Ltd
Archdeacon Newton
Darlington
DL2 2YB
UK
NUTS: UKC
Internet address(es)
URL: www.acorndairy.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 8 000 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
The delivery to establishments is likely to be subcontracted.
Section VI: Complementary information
VI.3) Additional information
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.
The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.
This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list.
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:-
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
http://www.education.gov.uk/edubase/home.xhtml
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
http://apps.education-ni.gov.uk/appinstitutes/default.aspx
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
https://www.communities-ni.gov.uk/contact
https://www.ons.gov.uk/
http://www.police.uk/forces.htm
http://www.police-information.co.uk/index.html
http://www.mcga.gov.uk/c4mca/mcga07-home.htm
http://www.fireservice.co.uk/information/ukfrs
http://www.fire.org.uk/fire-brigades.html
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
http://www.oscr.org.uk/
http://www.idea.gov.uk/idk/core/page.do?pageId=7175736
http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644
A complete list of permissible users is shown on the NEPO website below:
http://www.nepo.org/associate-membership/permissable-users
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at: www.nepo.org
VI.4) Procedures for review
VI.4.1) Review body
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
E-mail: marie.bartup@nepo.org
Internet address(es)
URL: www.nepo.org
VI.4.2) Body responsible for mediation procedures
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
E-mail: marie.bartup@nepo.org
Internet address(es)
URL: www.nepo.org
VI.4.4) Service from which information about the review procedure may be obtained
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
E-mail: marie.bartup@nepo.org
Internet address(es)
URL: www.nepo.org
VI.5) Date of dispatch of this notice
04/07/2017