Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
authority
I.1) Name and addresses
University of St Andrews
The Old Burgh School, Abbey Walk
St Andrews
KY16 9LB
UK
Contact person: Adrian Wood
Telephone: +44 1334462523
E-mail: procurement@st-andrews.ac.uk
NUTS: UKM22
Internet address(es)
Main address: http://www.st-andrews.ac.uk/staff/money/procurement/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00111
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IT Services: Access Control System Upgrade and Maintenance.
Reference number: ITS/100717/AI/SL
II.1.2) Main CPV code
42961100
II.1.3) Type of contract
Supplies
II.1.4) Short description
Access Control System Upgrade and Maintenance.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
250 523.30
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM22
Main site or place of performance:
UK-St Andrews.
II.2.4) Description of the procurement
Upgrade of all existing magnetic stripe readers on existing ARX access control system to DESFire Readers, and ongoing maintenance for an initial period of 3 years of all ARX and HAMS control systems currently fitted at the University of St Andrews.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
The requirement is for additional deliveries (and maintenance) by the original supplier which are intended as replacement of existing installations. A change of supplier would require that the University acquire supplies having different technical characteristics which would in turn result in incompatibility and disproportionate technical difficulties in operation and maintenance.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
Contract No: ITS/100717/AI/SL
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
10/07/2017
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ASPEX-UK Ltd
39 Deerdykes View, Westfield, Cumbernauld
Glasgow
G68 9HN
UK
Telephone: +44 1236720061
Fax: +44 1236780170
NUTS: UKM34
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
250 523.30
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref: 498527).
VI.4) Procedures for review
VI.4.1) Review body
University of St Andrews
The Old Burgh School, Abbey Walk
St Andrews
KY16 9LB
UK
Telephone: +44 1334462523
Internet address(es)
URL: http://www.st-andrews.ac.uk/staff/money/procurement/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.
If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.
Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.
Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.
Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.
If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.
VI.5) Date of dispatch of this notice
11/07/2017