II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
Staffordshire CC.
II.2.4) Description of the procurement
The vision of the project is to provide a system that:
Offers market-leading functionality of standard finance department functionality.
Supports the full Purchase to Pay life-cycle.
Utilises work-flows to simplify standard processes.
Enables effective and efficient monitoring of departmental budgets by non-finance staff.
Allows flexible reporting to be produced by non-technical staff.
Integrates and interfaces with existing SARH systems.
Encourages managers and budget holders to pro-actively manage their budgets on a day to day basis without intervention from the Finance team.
Minimises the need for manual systems and data stores to be maintained outside the system.
High level objectives of the project:
To procure and implement a feature rich Finance and P2P system, that will provide the necessary rigour, control and flexibility required to control the finances of the organisation.
To ensure that the transition from the incumbent system is as minimally disruptive to the organisation and involves no break in continuity of the finance service.
To align with SARH's Business Transformation Programme, ensuring processes are as streamlined and efficient as possible, processes are digital wherever possible, paper is minimised and self-service operations are maximised.
To select a supplier who will offer a partnership approach to the supply and on going support of the system.
To select a solution that:
Reduces the operational costs of internally managing the system.
Provides budget holders self-service and enquiry facilities through a web browser, making it easy for them to access and update information on an ad-hoc basis and to undertake management tasks and approvals through work-flow and a KPI dashboard.
To select a solution that provides robust integration/interfacing (upload and download) links with other computerised applications.
To select a secure system that has data backed up both incrementally and differentially at specified periods.
Has Intelligent work-flow that will enable staff to become more proactive in the activities that they are expected to undertake through the use of personal and correspondence notes and auto-alerts arising from diary and task entries.
Is able to manage the full Purchase to Pay life-cycle.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option for 2 x 2 year renewals at contract expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No