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Summary

OCID:
Published by:: Wellspring Academy Trust
Authority ID:: AA63976
Publication date:: 18 July 2017
Deadline date:: 18 August 2017
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The networks consist of the following schools

Leeds, Barnsley and Kirklees:

· Oakhill Primary Academy, S71 5AG

· Oakwell Rise Primary Academy, S70 1TS

· The Forest Academy, S70 3NG

· Springwell Leeds, Oakwood, LS8 3LF

· Springwell Leeds — 3 new builds will be coming onto the contract over the next 12 months.

· Joseph Norton, HD8 9JU

North East Lincolnshire (Grimsby):

· Littlecoates Primary Academy, DN31 2QX

· Pheonix Park — Phoenix House, DN32 7NQ

· Pheonix Park — Park House, DN32 0BZ

· Sevenhills Academy, DN33 1NU

· Beacon Academy, DN35 9NF

Lincolnshire:

· Springwell Lincolnshire — new builds will be added to the contract commencing August 2018

School sizes vary with pupil numbers on-site range from 12 to 268.

It should be noted that schools have different term dates and some provide facilities during school holidays.

The Contract will be for a period of up to 3 years for each school, starting from 1.1.2018 with an option to extend on an annual basis up to a maximum of 5 years.

Growth:

The Trust currently has fifteen academies across 42 sites and expects rapid growth over the next 2 years, resulting in around 25 to 30 academies within the Trust. If the Cleaning Provider exceeds expectations within this contract, the Trust would consider extending the contract to include other academies across the region.

Objectives:

The Trust requires a fully outsourced cleaning solution and has identified the following key objectives for the cleaning provision;

1. A high standard of cleanliness within each school that supports the provision of a hygienic environment and the wellbeing of the children.

2. Ensure compliant services that are flexible and responsive to the needs of each individual school

3. Ensure robust safeguarding procedures to support a safe environment in which our children can learn and develop.

4. Ensure that best value is achieved for participating Academies. The Trust expects to benefit from the expected economies of scale of contracting out the service as a network of schools.

Please note: a number of our schools provide for children with varying degrees of physical, social and emotional special needs. As such the cleaning provider selected will be expected to demonstrate an understanding of working sensitively within this type of environment.

Staffing:

TUPE will apply. A number of catering staff are members of the Local Government Pension Scheme. The successful contractor will be expected to apply for Admitted Body Status to the relevant administering authority.

Reducing Environmental Impact

1. Suppliers to use, where possible, environmentally friendly products and techniques to deliver the service ensuring that the safety, quality and environmental protection principals of the Trust are upheld.

2. Suppliers to work with the schools to reduce or recycle waste. Provide recycling facilities and work with the eco-council on campaigns to prevent excessive waste. Ensure all packaging material is recycled where possible.

Contract value 564 000 GBP approximately (3 years) excluding Springwell sites due to open in 2018

Please note that alongside the cleaning provision the Trust is also advertising the opportunity to tender for catering services and grounds maintenance services for specific schools within the Trust. The Trust may decide to award more than one service to a single provider in which case fee discount proposals will be invited as part of the ITT process. The Trusts priority is however to identify the best provider for each service in its own right.

Further information is provided in the procurement documents.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Wellspring Academy Trust

Digital Media Centre, County Way

Barnsley

S70 2JW

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKE31

Internet address(es)

Main address: http://wellspringacademytrust.co.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.litmuspartnership.co.uk/project/wellspring_academy_trust__cleaning_services

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Wellspring Academy Trust ~ Tender for Cleaning Services.

II.1.2) Main CPV code

90919300

II.1.3) Type of contract

Services

II.1.4) Short description

The successful Supplier will be required to provide cleaning services for Wellspring Academy Trust. The Wellspring Academy network is a progressive and growing network of mostly primary schools and special or alternative academies located predominantly in the Barnsley, Leeds, Grimsby and Lincolnshire areas.

The requirement is initially to provide cleaning services to the following schools with the contract commencing January 2018. Other schools may then be added to the contract as and when existing contracts come to an end or additional schools join the network within the contract term. Schools may choose not to opt in to the Trust wide contract and continue with their existing arrangement.

The existing provision is delivered through a mix of local authority, private contractor and in house delivery models with new schools also opening with no current provision as identified further within this notice.

II.1.5) Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKE42

UKE31

UKE13

UKF30

Main site or place of performance:

Various schools: Leeds, Barnsley, Kirklees, Grimsby, Lincolnshire

United Kingdom.

II.2.4) Description of the procurement

The networks consist of the following schools

Leeds, Barnsley and Kirklees:

· Oakhill Primary Academy, S71 5AG

· Oakwell Rise Primary Academy, S70 1TS

· The Forest Academy, S70 3NG

· Springwell Leeds, Oakwood, LS8 3LF

· Springwell Leeds — 3 new builds will be coming onto the contract over the next 12 months.

· Joseph Norton, HD8 9JU

North East Lincolnshire (Grimsby):

· Littlecoates Primary Academy, DN31 2QX

· Pheonix Park — Phoenix House, DN32 7NQ

· Pheonix Park — Park House, DN32 0BZ

· Sevenhills Academy, DN33 1NU

· Beacon Academy, DN35 9NF

Lincolnshire:

· Springwell Lincolnshire — new builds will be added to the contract commencing August 2018

School sizes vary with pupil numbers on-site range from 12 to 268.

It should be noted that schools have different term dates and some provide facilities during school holidays.

The Contract will be for a period of up to 3 years for each school, starting from 1.1.2018 with an option to extend on an annual basis up to a maximum of 5 years.

Growth:

Objectives:

The Trust requires a fully outsourced cleaning solution and has identified the following key objectives for the cleaning provision;

1. A high standard of cleanliness within each school that supports the provision of a hygienic environment and the wellbeing of the children.

2. Ensure compliant services that are flexible and responsive to the needs of each individual school

3. Ensure robust safeguarding procedures to support a safe environment in which our children can learn and develop.

4. Ensure that best value is achieved for participating Academies. The Trust expects to benefit from the expected economies of scale of contracting out the service as a network of schools.

Staffing:

Reducing Environmental Impact

Contract value 564 000 GBP approximately (3 years) excluding Springwell sites due to open in 2018

Further information is provided in the procurement documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2018

End: 31/12/2022

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/08/2017

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/09/2017

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/wellspring_academy_trust__cleaning_services

The closing date for receipt of the Selection Questionnaire is 18.8.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4) Procedures for review

VI.4.1) Review body