Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West of Scotland Housing Association Ltd
40 Barrowfield Drive, Camlachie
Glasgow
G40 3QH
UK
Telephone: +44 1415505600
E-mail: jennifer.cairns@westscot.co.uk
Fax: +44 1415505601
NUTS: UKM82
Internet address(es)
Main address: www.westscot.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12345
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: registered social landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
West of Scotland Housing Association Legal Services.
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of legal services to West of Scotland Housing Association and its subsidiary Willowacre Trust. The contract is for a 5 year period.
II.1.5) Estimated total value
Value excluding VAT:
225 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow City Centre.
II.2.4) Description of the procurement
Provision of legal services for West of Scotland Housing Association and its subsidiary Willowacre Trust. Legal services required include employment and human resources, housing management, arrears, dispute resolution, litigation, development and conveyancing, procurement, corporate governance and charity law. A full list is included in the tender documentation attached to the contract notice.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 80
Price
/ Weighting:
20
II.2.6) Estimated value
Value excluding VAT:
225 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Extend by one year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to these statements when completing section 4B of the ESPD Scotland
4A.1 — Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
4A.2 Where it is required within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to these statements when completing section 4B of the ESPD Scotland
4B1.1. Bidders will be required to have a minimum ‘general’ yearly turnover of 112 500 GBP for the last 3 years.
4B1.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
4B5.1 and 4B5.2 — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer's (Compulsory) Liability Insurance = 1 000 000 GBP;
Public Liability Insurance = 5 000 000 GBP;
Professional Indemnity Insurance = 5 000 000 GBP.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please refer to these statements when completing section 4C of the ESPD Scotland.
4C1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the site notice.
4C.8.1 Bidders will be required to confirm their average annual manpower for the last 3 years.
4C.8.2 Bidders will be require to confirm heir number of managerial staff for the last 3 years
4C.10 Bidders will be required to confirm whether they intent to sub contract and, if so for what proportion of the contract.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Law profession. Membership of the Law Society of Scotland or equivalent is required.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/08/2017
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
28/08/2017
Local time: 09:00
Place:
West of Scotland Housing Association, 40 Barrowfield Drive, Glasgow, G40 3QH.
Information about authorised persons and opening procedure:
The postbox will be unlocked by the Corporate Services Manager and Director of Finance and Corporate Services, both employees of West of Scotland Housing Association. The post box will not be opened earlier than the closing date.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=504288
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at: http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:504288)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=504288
VI.4) Procedures for review
VI.4.1) Review body
West of Scotland Housing Association Ltd
40 Barrowfield Drive, Camlachie
Glasgow
G40 3QH
UK
Telephone: +44 1415505600
Fax: +44 1415505601
Internet address(es)
URL: www.westscot.co.uk
VI.5) Date of dispatch of this notice
20/07/2017