Contract notice
Section I: Contracting
authority
I.1) Name and addresses
UK Biobank Ltd
1-2 Spectrum Way, Adswood
Stockport
SK3 0SA
UK
Contact person: Andrea Howard
Telephone: +44 1614755386
E-mail: tenders@ukbiobank.ac.uk
NUTS: UKD35
Internet address(es)
Main address: http://www.ukbiobank.ac.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA25607
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.ukbiobank.ac.uk/invitation-to-tender-tap-polar-system-support/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://tenders@ukbiobank.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TAP Polar system support.
Reference number: UKBB003
II.1.2) Main CPV code
50400000
II.1.3) Type of contract
Services
II.1.4) Short description
UK Biobank is looking for suppliers with the necessary capacity and capability to supply Tap Polar System support, for an expected period of up to 5 years. The first ‘year’ will be a series of training / handover sessions during the period between award of contract to June 2018, at which point the successful bidder will take over full responsibility for the system support for the remaining 4 years that the contract is anticipated to last for. UK Biobank uses a ‘Polar’ Automated -80°C freezer system supplied by The Automation Partnership (‘TAP’) for the storage of a variety of biological samples.
The storage system comprises:
— An antechamber, held at +4°C, which is the main point of access for operators wishing to enter samples into the store or remove samples from storage.
— A main chamber, held at -20°C, which itself houses a series of ‘ultra-low temperature compartments’ (ULTCs) held at -80°C.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50400000
II.2.3) Place of performance
NUTS code:
UKD35
Main site or place of performance:
Cheadle.
II.2.4) Description of the procurement
It is UK Biobank's expectation that the successful provider will have experience in designing, supplying and/or maintaining similar systems; we are interested in hearing from suppliers who have (or are demonstrably able to put in place) engineering, software, and support services suited to the ongoing support and maintenance of this storage system.
Specifically, there is an expectation that the supplier will be able to offer a support team with the following general skills:
— Supervisory / Management.
— Hardware (Mechanical and Electrical).
— Machine Control.
— Software and Database Management.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service and quality
/ Weighting: 25 %
Quality criterion: Assurance of service
/ Weighting: 20 %
Quality criterion: Reference sites
/ Weighting: 20 %
Price
/ Weighting:
35 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/08/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/08/2017
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
(MT Ref: 200571).
VI.4) Procedures for review
VI.4.1) Review body
UK Biobank Ltd
1-2 Spectrum Way, Adswood
Stockport
SK3 0SA
UK
Telephone: +44 1614755386
E-mail: tenders@ukbiobank.ac.uk
Internet address(es)
URL: http://www.ukbiobank.ac.uk
VI.5) Date of dispatch of this notice
21/07/2017