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Notice Details

Title: Digital Patient Services Partners Dynamic Purchasing System
Published by: NHS Wales Shared Services Partnership
Publication Date: 26/07/2017
Deadline Date: 29/08/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Abstract: The NHS Wales Informatics Service (NWIS) is keen to support innovative companies to create solutions and support the development of emergent technologies by progressing with a cutting edge procurement project to establish a Dynamic Purchasing System (DPS) for Digital Patient Services Partners.
This will be the first ever DPS created in Health in the UK and within any known ICT market. DPS are a relatively new and untested procurement process that is believed will have significant benefit not only for the NHS but also as a catalyst to create innovative and agile markets.
CPV: 72222300, 48000000, 48100000, 72212000, 48000000, 48100000, 72212000, 48100000, 72212000, 48000000, 48000000, 48100000, 72212000, 48000000, 48100000, 72212000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

NHS Wales Informatics Service as hosted by Velindre NHS Trust

21 Cowbridge Road East

Cardiff

CF11 9AD

UK

Contact person: Mr Matthew Perrott

Telephone: +44 7786674635

E-mail: NWIS.CommercialServices@wales.nhs.uk

NUTS: UK

Internet address(es)

Main address: www.wales.nhs.uk/nwis

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/esop/toolkit/opportunity/opportunityList.do?reset=true&resetstored=true&oppList=CURRENT&_ncp=1497261086598.833-1


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/esop/toolkit/opportunity/opportunityList.do?reset=true&resetstored=true&oppList=CURRENT&_ncp=1497261086598.833-1


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Digital Patient Services Partners Dynamic Purchasing System

Reference number: P470

II.1.2) Main CPV code

72222300

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The NHS Wales Informatics Service (NWIS) is keen to support innovative companies to create solutions and support the development of emergent technologies by progressing with a cutting edge procurement project to establish a Dynamic Purchasing System (DPS) for Digital Patient Services Partners.

This will be the first ever DPS created in Health in the UK and within any known ICT market. DPS are a relatively new and untested procurement process that is believed will have significant benefit not only for the NHS but also as a catalyst to create innovative and agile markets.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 5 lots

II.2) Description

Lot No: 1

II.2.1) Title

Digital Patient Services System and Applications

II.2.2) Additional CPV code(s)

48000000

48100000

72212000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Any or all of the Health Boards / Trusts in NHS Wales

II.2.4) Description of the procurement

LOT 1 - Digital Patient Services System and Applications

This Lot will be utilised for the procurement of any software products, systems or applications that are readily available for implementation. At a high level, the typical requirements being purchased under this lot are:

i. Market ready products that are ready for implementation

ii. Supplier would be responsible for the support and maintenance of the product

An example of the authority utilising this lot, could be for the purchasing of a mobile application to provide health promotion advice to patients on diet or exercise. Intellectual Property (IP) would be retained by the supplier.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of no less than 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Application development & integration with NHS Wales products

II.2.2) Additional CPV code(s)

48000000

48100000

72212000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Any or all of the Health Boards / trusts in NHS Wales

II.2.4) Description of the procurement

This Lot will be utilised for the procurement of Application Development and Integrations where NHS Wales wishes for the development of a specific product or service which would integrate with any of the NHS Wales National Products or Services. At a high level, the typical requirements being purchased under this lot are:

i. existing products which could integrate with NHS Wales products

ii. development of a product to integrate with NHS Wales products

iii. Suppliers to be responsible for the support and maintenance of a developed product

An example of the authority utilising this lot, could be for the purchasing of an application/service, that integrates with an in house developed application to provide patients with information specifically related to the information obtained from test results. Alternatively, it could be utilised for the authority to purchase a solution to provide clinical decision support integrated with its own in house developed applications. Intellectual Property (IP) would be shared between NHS Wales and the supplier

A typical requirement for this lot would be mobile app, integrating with the Welsh Records Reporting Service (WRRS) to obtain access to test results for Diabetic patients.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of no less than 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Design and Development Resources

II.2.2) Additional CPV code(s)

48000000

48100000

72212000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Any or all of the Health Boards or Trusts in NHS Wales.

II.2.4) Description of the procurement

This Lot will be utilised for the procurement of resources to work with NHS Wales Informatics Service to develop an NHS Wales product or service on behalf of NWIS. At a high level, the typical requirements being purchased under this lot are:

i. Provision of a team to undertake development

ii. Application Support would be the responsibility of NWIS

iii. Supplier to take a lead in the design of solutions

An example of the authority utilising this lot, could be for the purchasing of specific user experience design advice resource, to address a specific shortfall in authority resources. Alternatively, it could be for the authority purchasing development skills and knowledge to carry out the development of a module for an in house developed application. Intellectual Property (IP) resulting from all work would be retained by NHS Wales.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of no less than 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Support for Digital Patient Services System and Applications

II.2.2) Additional CPV code(s)

48000000

48100000

72212000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Any or all of the Health Boards / Trusts in NHS Wales

II.2.4) Description of the procurement

This Lot will be utilised for the procurement of support for a particular product or services on behalf of NHS Wales Informatics Service. At a high level, the typical requirements being purchased under this lot are:

i. to act as a Support Resource for NHS Wales

ii. Application Support would be the responsibility of NWIS

An example of the authority utilising this lot, could be for the purchasing of support resources to address a specific shortfall in authority resources.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Research and Development

II.2.2) Additional CPV code(s)

48100000

72212000

48000000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Any or all of the Health Boards / Trusts in NHS Wales

II.2.4) Description of the procurement

This Lot will be utilised for the procurement of research and development of an IT solution in response to a project or business need within NHS Wales.

There would be no implementation requirements and the providers of services would be responsible for the conception of a solution using technologies and facilities available to NHS Wales. At a high level, the typical requirements being purchased under this lot are:

i. System / solution design

ii. Investigation / research into stakeholder requirements

iii. Solution development

An example of the authority utilising this lot, could be the authority offering an R&D challenge to address an issue to a specific known problem where a design is not known. Intellectual Property (IP) would be shared between NHS Wales and the supplier.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The Authority reserves the right to extend the DPS by up to a period of 24 months to be executed in increments of no less that 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

The dynamic purchasing system might be used by additional purchasers

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 020-033437

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 29/08/2017

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/09/2017

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

All Award Notices required under the DPS will be published as per the requirements of the Public Contracts Regulations 2015.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Please note that all information for bidders in respect of this Dynamic Purchasing System have been provided within the Bravo eTender Wales portal.

The Authorities that may compete their own requirement(s) under this Dynamic Purchasing System (as published in the OJEU notice, and for whom the Authority is acting in this procurement), are Health Boards and Trusts in Wales, in particular but not limited to:

(a) Abertawe Bro Morgannwg University Local Health Board

(b) Aneurin Bevan University Health Board

(c) Betsi Cadwaladr University Local Health Board

(d) Cardiff and Vale University Local Health Board

(e) Cwm Taf University Health Board

(f) Hywel Dda University Health Board

(g) Powys Teaching Health Board

(h) Velindre NHS Trust

(i) Welsh Ambulance Services NHS Trust

(j) The Welsh Ministers

(k) Public Health Wales NHS Trust

or any contracting Authority that may replace or succeed them, together known as the “Authority Parties”.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=67008

(WA Ref:67008)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

NHS Wales Informatics Service

21 Cowbridge Road East

Cardiff

CF11 9AD

UK

E-mail: NWIS.CommercialServices@wales.nhs.uk

Internet address(es)

URL: http://www.wales.nhs.uk/

VI.5) Date of dispatch of this notice

24/07/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
03/08/2017 12:02Notice date(s) changed

IV.2.2) Time limit
Old date: 29/08/2017 12:00
New date: 11/08/2017 16:00

changed to reflect closing date of registration
03/08/2017 12:12Notice date(s) changed

IV.2.2) Time limit
Old date: 11/08/2017 16:00
New date: 29/08/2017 12:00

An amendment was made in error. Original details have been restored.
Main Contact: NWIS.CommercialServices@wales.nhs.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
48100000Industry specific software packageSoftware package and information systems
72222300Information technology servicesInformation systems or technology strategic review and planning services
72212000Programming services of application softwareProgramming services of packaged software products
48000000Software package and information systemsComputer and Related Services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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