Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Woodard Academies Trust
1 Adam Street
London
WC2N 6LE
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKI
Internet address(es)
Main address: http://www.woodardacademies.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Woodard Academies Trust ~ Tender for Cleaning Services.
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services to the Woodard Academies Trust (the Client) at one or both of the following locations:
— The Littlehampton Academy
— Sir Robert Woodard Academy
The Littlehampton Academy (TLA) and The Sir Robert Woodard Academy (SRWA) are 11-18 academies within the Woodard Academies Trust (WAT) group of academies. Both academies opened in 2009, having transferred from the West Sussex local authority, and both moved into brand new state-of-the-art buildings in 2012. Both academies are close to award-winning beaches on the south coast of England. The academies believe that success should be celebrated and that pupils should enjoy their time at school; if the classroom environment supports stimulating lessons then students will love learning. Much importance is therefore placed on the environment including the cleanliness of the academies to support the needs of all students.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 791 008.75
GBP
II.2) Description
Lot No: 1
II.2.1) Title
The Littlehampton Academy
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
The Littlehampton Academy.
Littlehampton.
West Sussex.
United Kingdom.
II.2.4) Description of the procurement
TLA has places for 1900 students including a thriving sixth form. As a Christian-designated academy, TLA provides a diverse culture enabling young people from all faiths and none to flourish.
TLA has outstanding teaching facilities set in 48 acres of landscaped grounds. The Academy has floor area of 14 256 m².
The contract being tendered is for three years in duration from 1.8.2017 to 31.7.2020 with an option for the academies to extend by a further 2 years. The submitted tender should be for either or both academies.
For the purposes of the contract, the academy year is based on 39 weeks which form ‘term time’. A reduced schedule including deep cleans will be required for non-term time.
The scope of the contract(s) offered includes the provision of all cleaning services within the academy which currently includes:
— Main building
— Sports Hall
— Science block
— Compass Centre
— Sixth Form Centre
— Library
The academy uses staff employed by the academy and also uses a cleaning contractor. Cleaning is carried out at the end of the school day with some light housekeeping through the day. Contract cleaning work into the night.
Whilst the academy prioritises value for money as a key objective of the competitive tender process, the Client is not obliged to accept the lowest price. Consideration will be given to the locality of the business, the ability to dispense the requirements of the contract and the record of supporting and or improving the standards of cleaning.
The academy expects that the successful tenderer should evidence, through their bid, how they shall support and complement their values and support the principles of the academy.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80
Quality criterion: Company approach
/ Weighting: 35
Quality criterion: Contract Compliance
/ Weighting: 20
Cost criterion: Competitiveness
/ Weighting: 65
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
The Sir Robert Woodard Academy
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
The Sir Robert Woodard Academy.
Lancing.
West Sussex.
United Kingdom.
II.2.4) Description of the procurement
SRWA serves the areas of Lancing, Sompting and neighbouring communities in the wider West Sussex area. The modern building is purpose-built to include sports hall, sixth form centre and other teaching spaces. SRWA has places for 1400 students including a strong sixth form. The floor area is 13 361 m².
The contract being tendered is for three years in duration from 1.8.2017 to 31.7.2020 with an option for the academies to extend by a further two years. The submitted tender should be for either or both academies.
For the purposes of the contract, the academy year is based on 39 weeks which form ‘term time’. A reduced schedule including deep cleans will be required for non-term time.
The scope of the contract(s) offered includes the provision of all cleaning services within the academy which currently includes:
— Main building
— Vocational Centre
The academy uses staff employed by the academy. Cleaning is carried out at the end of the school day with some light housekeeping through the day.
Whilst the academy prioritises value for money as a key objective of the competitive tender process, the Client is not obliged to accept the lowest price. Consideration will be given to the locality of the business, the ability to dispense the requirements of the contract and the record of supporting and or improving the standards of cleaning.
The academy expects that the successful tenderer should evidence, through their bid, how they shall support and complement their values and support the principles of the academy.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80
Quality criterion: Company Approach
/ Weighting: 35
Quality criterion: Contract Compliance
/ Weighting: 20
Cost criterion: Competitiveness
/ Weighting: 65
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 033-059768
Section V: Award of contract
Lot No: 1
Title: The Littlehampton Academy
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/06/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ridge Crest Cleaning Ltd
Aylesford
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 899 660.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: The Sir Robert Woodard Academy
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/07/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ridge Crest Cleaning Ltd
Aylesford
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 891 348.75
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Woodard Academies Trust
London
UK
VI.5) Date of dispatch of this notice
23/07/2017