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Summary

OCID:
Published by:: Sharnbrook Academy Federation
Authority ID:: AA47908
Publication date:: 28 July 2017
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Due to the change to age ranges, the following is expected to occur:

Sharnbrook will operate as an 11 to 18 school and will for one year increase its number on roll to 2200 before falling back to around 1950.

Lincroft will become a secondary school, ages 11-16 and will increase in size in increments of 200 until a capacity of around 1000 is reached.

Harrold Priory will close with the Lower school expanding to become a single form of entry primary school for age 4-11 years of around 200 children. There will be a period of one year from September 2017 when the number on roll will be 300.

Margaret Beaufort School will close and as a result does not form part of this tender.

A new build Primary school, Great Ouse will open in Bedford.

In the background, there are ongoing discussions with other academies with the intention of forming a larger group. The successful contractor will be given the opportunity to be involved in this expansion.

Contract:

The contract being tendered is for three years; subject to satisfactory performance and reviews. The end date is timed to coincide with the end of other outsourced services. The contract will run from 1.8.2017. The intention is that the contractor will carry out the 2017 summer clean ready for the start of the new school year.

The school year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that each School will be open to receive students for the legal minimum of 190 days.

The contract offered covers the scope for the provision of all catering services, including vending, within the schools, which currently includes breakfast, morning break, lunch, all hospitality and free issue requirements. Free School Meals, nursery meals and hospitality will be charged based on consumption and at net food cost.

Whilst the SAF prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

Sharnbrook Academy Federation expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The SAF expects the successful tenderer to evidence, through their bid, how they shall support and complement this aim.

As a Federation who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century. The Federation would wish for the Contractor to look at making this investment to improve the existing servery and dining areas. We would also wish to further extend the cashless catering systems across all of our sites.

Should the MAT grow in the number of schools becoming part of the trust during this contract period, the provision of catering services within these schools when they have joined the MAT will fall under the scope of this contract. The successful contractor will be expected to provide this service within these additional schools using the same costing model, ratios etc. that they applied to their successful tender submission for the Sharnbrook Academy Federation at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.

(Further information is available in the procurement documents.)

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting authority

I.1) Name and addresses

Sharnbrook Academy Federation

Odell Road, Sharnbrook

Bedford

MK44 1JL

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKH2

Internet address(es)

Main address: http://www.saf.org.uk/

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Sharnbrook Academy Federation ~ Tender for Catering Services.

II.1.2) Main CPV code

55524000

II.1.3) Type of contract

Services

II.1.4) Short description

The successful Supplier will be required to provide catering services for the Sharnbrook Academy Federation (the Client) at the following schools:

— Sharnbrook Upper School,

— Harrold Priory School,

— Lincroft School,

— Great Ouse Primary Academy,

— Oakley Lower School,

Sharnbrook Academy Federation (SAF) is a Multi-Academy Trust (MAT) based in rural North Bedfordshire. Formed in 2011 by the Federation of three schools; Sharnbrook Upper School, Lincroft Middle school and Harrold Middle school. In 2013, an additional school Margaret Beaufort Middle school joined the Federation. Recently, two more schools, Harrold Lower and Oakley Lower School joined in November 2016. The six schools between them serve an age range from Reception through to 18 years, some 3 200 students.

The contract being tendered is for three years, subject to satisfactory performance and reviews. The end date is timed to coincide with the end of other outsourced services. The contract will run from 1.8.2017.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 4 790 000.00 GBP

II.2) Description

II.2.3) Place of performance

NUTS code:

UKH2

Main site or place of performance:

Sharnbrook Upper School.

Harrold Priory School.

Lincroft School.

Great Ouse Primary Academy.

Oakley Lower School.

Bedfordshire.

United Kingdom.

II.2.4) Description of the procurement

Due to the change to age ranges, the following is expected to occur:

Sharnbrook will operate as an 11 to 18 school and will for one year increase its number on roll to 2200 before falling back to around 1950.

Lincroft will become a secondary school, ages 11-16 and will increase in size in increments of 200 until a capacity of around 1000 is reached.

Margaret Beaufort School will close and as a result does not form part of this tender.

A new build Primary school, Great Ouse will open in Bedford.

Contract:

Whilst the SAF prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.

(Further information is available in the procurement documents.)

II.2.5) Award criteria

Quality criterion: Quality / Weighting: 50

Quality criterion: Company Approach / Weighting: 35

Quality criterion: Contract Compliance / Weighting: 15

Cost criterion: Competitiveness / Weighting: 50

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 017-027632

Section V: Award of contract

Title: Sharnbrook Academy Federation ~ Tender for Catering Services

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

24/05/2017

V.2.2) Information about tenders

Number of tenders received: 5

Number of tenders received by electronic means: 5

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Compass Contract Services (UK) Limited trading as Chartwells

Birmingham

NUTS: UKG31

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 4 790 000.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body