Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Guilsborough Multi Academy Trust
West Haddon Road
Guilsborough
NN6 8QE
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKF2
Internet address(es)
Main address: http://www.guilsborough.northants.sch.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Guilsborough Multi Academy Trust ~ Tender for Cleaning Services.
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services for Guilsborough Multi Academy Trust.
Guilsborough Academy is a secondary school situated in the rural village of Guilsborough on the Northamptonshire / Leicestershire border. The school converted to academy status in 2011 and formed a Multi Academy Trust with Naseby Church of England Primary Academy in 2014. We believe that learning should be enjoyable and challenging. This belief, combined with the excellent teaching skills and commitment of our staff and the enthusiasm and hard work of our students, lies at the heart of our success.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
446 798.72
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF2
Main site or place of performance:
Guilsborough Academy, Naseby Church of England Primary Academy, Northamptonshire, United Kingdom.
II.2.4) Description of the procurement
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
The contract being tendered is for 3 years in duration from 1.9.2017 until 31.8.2020 and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
At present the cleaning staff structure is:
— 1 cleaning supervisor,
— 1 assistant supervisor,
— 16 cleaning operatives (includes 1 driver and 1 cleaner at the Primary school).
The current incumbent is BCS Ltd. None of the incumbent members of cleaning staff are members of the LGPS.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 80
Quality criterion: Company Approach
/ Weighting: 30
Quality criterion: Contract Compliance
/ Weighting: 10
Cost criterion: Competitiveness
/ Weighting: 65
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 041-075037
Section V: Award of contract
Title: Guilsborough Multi Academy Trust ~ Tender for Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/07/2017
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Birkin Cleaning Services Ltd
Welwyn Garden City
UK
NUTS: UKH23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 446 798.72
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Guilsborough Multi Academy Trust
Guilsborough
UK
VI.5) Date of dispatch of this notice
25/07/2017