Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Contact person: Rhys James
Telephone: +44 1443863161
E-mail: knibba@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DPS For Receipting, Recycling & Purchase of Segregated and Mixed Inert Materials & Hazardous Waste
Reference number: CCBC/PS1618/17/IE
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
Caerphilly County Borough Council ('the Council') has recently established a Dynamic Purchasing System (DPS) for the Provision of the receipting and recycling of segregated and mixed inert materials and hazardous waste (including bitumous materials) and the purchase of recycled aggregate.and this award notice sets out the contractors accepted onto the DPS to date. The DPS will run from 08 June 2018 to 07
June 2024, although the Council reserves the right to extend or shorten the DPS validity period at its own discretion.
A DPS is similar to a Framework, however new Contractors are permitted to join the DPS at any time during the validity period of the DPS
subject to meeting the Council’s pre-qualification criteria, which are available via the Council’s e-tendering portal-Proactis Plaza.
Contractors should note that admission onto the DPS is not a guarantee of any award of contracts. There is also no guarantee of volume or
value of contracts to be let via the DPS.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
3 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Receive, recycle and dispose of Segregated Inert Materials that will be delivered to site by the Council and/or collected by the Contractor
II.2.2) Additional CPV code(s)
90513000
90514000
14210000
14212000
14212300
14212200
44113620
90500000
44113140
44113600
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough and surrounding Gwent Valleys
II.2.4) Description of the procurement
Receive, recycle and dispose of Segregated Inert Materials that will be delivered to site by the Council and/or collected by the Contractor.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Specific information will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
Lot No: 2
II.2.1) Title
Receive, recycle and dispose of Mixed Inert Materials that will be delivered to site by the Council and/or collected by the Contractor;
II.2.2) Additional CPV code(s)
90500000
90514000
90513000
14210000
14212000
14212200
14212300
44113140
44113600
44113620
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough and surrounding Gwent Valleys
II.2.4) Description of the procurement
Receive, recycle and dispose of Mixed Inert Materials that will be delivered to site by the Council and/or collected by the Contractor.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Specific information will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
Lot No: 3
II.2.1) Title
Receive, recycle and dispose of Hazardous Waste Materials (including Bitumous materials) that will be delivered to site by the Council and/or collected by the Contractor
II.2.2) Additional CPV code(s)
90500000
90514000
90520000
44113600
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough and surrounding Gwent Valleys
II.2.4) Description of the procurement
Receive, recycle and dispose of Hazardous Waste Materials (including Bitumous materials) that will be delivered to site by the Council and/or collected by the Contractor
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Specific information will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
Lot No: 4
II.2.1) Title
Receive, recycle and dispose of Culvert Materials that will be delivered to site by the Council and/or collected by the Contractor
II.2.2) Additional CPV code(s)
45221220
90500000
90510000
90514000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough and surrounding Gwent Valleys
II.2.4) Description of the procurement
Receive, recycle and dispose of Culvert Materials that will be delivered to site by the Council and/or collected by the Contractor
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Specific information will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
Lot No: 5
II.2.1) Title
Receive, recycle and dispose of Mixed Inert Materials from Council Civic Amenity site(s) that will be delivered to site by the Council and/or collected by the Contractor
II.2.2) Additional CPV code(s)
90500000
90510000
90514000
90513000
14210000
14212000
14212200
14212300
44113600
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough and surrounding Gwent Valleys
II.2.4) Description of the procurement
Receive, recycle and dispose of Mixed Inert Materials from Council Civic Amenity site(s) that will be delivered to site by the Council and/or collected by the Contractor
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Specific information will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
Lot No: 6
II.2.1) Title
Purchase by the Council of Secondary Aggregates that will be delivered by the Contractor to a site within the Borough of Caerphilly and/or collected from the Contractor’s facility by the Council
II.2.2) Additional CPV code(s)
14210000
14212200
14212300
14212000
44113600
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough and surrounding Gwent Valleys
II.2.4) Description of the procurement
Purchase by the Council of Secondary Aggregates that will be delivered by the Contractor to a site within the Borough of Caerphilly and/or collected from the Contractor’s facility by the Council
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Specific information will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
A dynamic purchasing system was set up
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 229-477387
Section V: Award of contract
Lot No: 1
Title: Receive, recycle and dispose of Segregated Inert Materials that will be delivered to site by the Council and/or collected by the Contractor
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/06/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Neal Soil Suppliers Ltd
Newton Rd, Rumney
Cardiff
CF3 2EJ
UK
Telephone: +44 7429555214
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
PENYFAN PROCESSING &RECYCLING LTD
PENYFAN LEISURE PARK, MANMOEL ROAD, NP120HY
BLACKWOOD
NP120HY
UK
Telephone: +44 7770940340
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Amber services
The Recycling Centre, Dyffryn Business Park Ystrad Mynach
Caerphilly
CF82 7RJ
UK
Telephone: +44 1443865965
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
BRYN RECYCLING LTD
GELLIARGWELLI FARM , GELLIGAER
HENGOED
CF82 8FY
UK
NUTS: UKL14
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Tom Prichard Contracting Ltd.
Earthmover's House, Unit 16, Llantrisant Business Park
Llantrisant
CF72 8LF
UK
Telephone: +44 1443226170
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Receive, recycle and dispose of Mixed Inert Materials that will be delivered to site by the Council and/or collected by the Contractor;
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/06/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Neal Soil Suppliers Ltd
Newton Rd, Rumney
Cardiff
CF3 2EJ
UK
Telephone: +44 7429555214
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
PENYFAN PROCESSING &RECYCLING LTD
PENYFAN LEISURE PARK, MANMOEL ROAD, NP120HY
BLACKWOOD
NP120HY
UK
Telephone: +44 7770940340
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Amber services
The Recycling Centre, Dyffryn Business Park Ystrad Mynach
Caerphilly
CF82 7RJ
UK
Telephone: +44 1443865965
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
BRYN RECYCLING LTD
GELLIARGWELLI FARM , GELLIGAER
HENGOED
CF82 8FY
UK
NUTS: UKL14
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Tom Prichard Contracting Ltd.
Earthmover's House, Unit 16, Llantrisant Business Park
Llantrisant
CF72 8LF
UK
Telephone: +44 1443226170
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Receive, recycle and dispose of Hazardous Waste Materials (including Bitumous materials) that will be delivered to site by the Council and/or collected by the Contractor
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/06/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Neal Soil Suppliers Ltd
Newton Rd, Rumney
Cardiff
CF3 2EJ
UK
Telephone: +44 7429555214
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
PENYFAN PROCESSING &RECYCLING LTD
PENYFAN LEISURE PARK, MANMOEL ROAD, NP120HY
BLACKWOOD
NP120HY
UK
Telephone: +44 7770940340
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Amber services
The Recycling Centre, Dyffryn Business Park Ystrad Mynach
Caerphilly
CF82 7RJ
UK
Telephone: +44 1443865965
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
BRYN RECYCLING LTD
GELLIARGWELLI FARM , GELLIGAER
HENGOED
CF82 8FY
UK
NUTS: UKL14
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Tom Prichard Contracting Ltd.
Earthmover's House, Unit 16, Llantrisant Business Park
Llantrisant
CF72 8LF
UK
Telephone: +44 1443226170
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Receive, recycle and dispose of Culvert Materials that will be delivered to site by the Council and/or collected by the Contractor
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/06/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Neal Soil Suppliers Ltd
Newton Rd, Rumney
Cardiff
CF3 2EJ
UK
Telephone: +44 7429555214
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
PENYFAN PROCESSING &RECYCLING LTD
PENYFAN LEISURE PARK, MANMOEL ROAD, NP120HY
BLACKWOOD
NP120HY
UK
Telephone: +44 7770940340
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Amber services
The Recycling Centre, Dyffryn Business Park Ystrad Mynach
Caerphilly
CF82 7RJ
UK
Telephone: +44 1443865965
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
BRYN RECYCLING LTD
GELLIARGWELLI FARM , GELLIGAER
HENGOED
CF82 8FY
UK
NUTS: UKL14
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Tom Prichard Contracting Ltd.
Earthmover's House, Unit 16, Llantrisant Business Park
Llantrisant
CF72 8LF
UK
Telephone: +44 1443226170
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Receive, recycle and dispose of Mixed Inert Materials from Council Civic Amenity site(s) that will be delivered to site by the Council and/or collected by the Contractor
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/06/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Neal Soil Suppliers Ltd
Newton Rd, Rumney
Cardiff
CF3 2EJ
UK
Telephone: +44 7429555214
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
PENYFAN PROCESSING &RECYCLING LTD
PENYFAN LEISURE PARK, MANMOEL ROAD, NP120HY
BLACKWOOD
NP120HY
UK
Telephone: +44 7770940340
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Amber services
The Recycling Centre, Dyffryn Business Park Ystrad Mynach
Caerphilly
CF82 7RJ
UK
Telephone: +44 1443865965
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
BRYN RECYCLING LTD
GELLIARGWELLI FARM , GELLIGAER
HENGOED
CF82 8FY
UK
NUTS: UKL14
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Tom Prichard Contracting Ltd.
Earthmover's House, Unit 16, Llantrisant Business Park
Llantrisant
CF72 8LF
UK
Telephone: +44 1443226170
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Purchase by the Council of Secondary Aggregates that will be delivered by the Contractor to a site within the Borough of Caerphilly and/or collected from the Contractor’s facility by the Council
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/06/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Neal Soil Suppliers Ltd
Newton Rd, Rumney
Cardiff
CF3 2EJ
UK
Telephone: +44 7429555214
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
PENYFAN PROCESSING &RECYCLING LTD
PENYFAN LEISURE PARK, MANMOEL ROAD, NP120HY
BLACKWOOD
NP120HY
UK
Telephone: +44 7770940340
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Amber services
The Recycling Centre, Dyffryn Business Park Ystrad Mynach
Caerphilly
CF82 7RJ
UK
Telephone: +44 1443865965
NUTS: UKL16
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
BRYN RECYCLING LTD
GELLIARGWELLI FARM , GELLIGAER
HENGOED
CF82 8FY
UK
NUTS: UKL14
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Tom Prichard Contracting Ltd.
Earthmover's House, Unit 16, Llantrisant Business Park
Llantrisant
CF72 8LF
UK
Telephone: +44 1443226170
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Council reserves the right to utilise the DPS for any works located within the County Borough of Caerphilly.
The procurement is to be processed in accordance with the Public Contract Regulations 2015 (the Regulations) in line with the Restricted Procedure Regulation 28 and Dynamic Purchasing Systems Regulation 34.
Contractors must express an interest in this DPS by completing the following:
1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login
2.Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).
3.Enter your correct Organisation Name, Details and Primary Contact Details.
4.Please make a note of the Organisation ID and User Name, then click ‘Register’.
5.You will then receive an email from the system asking you to follow a link to activate your account.
6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that
you enter all applicable details.
7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice,
it is essential that only CPV Codes specific to your organisation are added to your profile.
8.Buyer Selection. At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember
to register with Caerphilly to ensures that you will be alerted to all relevant opportunities.
9.Terms & Conditions. Read the terms & conditions of the use of this Supplier Portal and tick the box to denote you have read and
understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process.
Once you have agreed click on the blue arrow to move on to the next stage.
10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at
least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.
11.From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field
‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.
12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.
13.Note the closing date for completion of the relevant project. To find all available documentation please dropdown the ‘Request
Documents’ option and click to download all documents.
14.You can now either complete your response or ‘Decline’ this opportunity.
If you require assistance please contact Natasha Ford 01443 863075 — fordn@caerphilly.gov.uk or the procurement team on 01443
863161.
Contractors wishing to join the DPS will need to express an interest via the following Officers on the below contact details:
Rhys James, Procurement Officer, Tel No: 01443 863062 or
Email: jamesrm1@caerphilly.gov.uk
(WA Ref:83107)
VI.4) Procedures for review
VI.4.1) Review body
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address(es)
URL: www.caerphilly.gov.uk
VI.5) Date of dispatch of this notice
28/06/2018