Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
CalMac Ferries Limited
Ferry Terminal
Gourock
PA19 1QP
UK
Telephone: +44 1475650252
E-mail: steven.mcewan@calmac.co.uk
Fax: +44 1475650330
NUTS: UKM
Internet address(es)
Main address: www.calmac.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10923
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Ferry Operator — Transport
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Rolls Royce Engine Spare Parts and Scheduled Maintenance
II.1.2) Main CPV code
50241000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply and Delivery of spare parts and servicing with OEM supplier Roll Royce that recognizes value for money including, price improvements, cost reduction, service level agreement, regular contract review meetings and continuous improvement.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
3 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50241000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Supply and delivery of spare parts and servicing with OEM suppliers Roll Royce that recognizes value for money including, price improvements, cost reduction, service level agreement, regular contract review meetings and continuous improvement.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
If we were to obtain replacement parts from non OEM sources we risk using non approved components in machines that are part of systems critical to the safe operation of the vessel. We also risk contravening the rules of our classification society which if we contravene can adversely affect a vessels certification.
Technical Integration: The OEM parts and spares are specifically designed to work in the installed equipment. No modifications will be required to equipment during maintenance or repair. Utilising a non OEM part is determined to represent a technical risk and may cause significant performance and/or safety issues.
Physical Integration: The OEM supplied items has the same detailed specifications and tolerances of the items being replaced.
Functional Integration: Performance of the OEM parts ensures the equipment performance and characteristics are designed to allow the equipment to function within a specified performance range guaranteed by the OEM supplier.
Supplier Integration: Classification & MCA approval to certify the engines for continuing operation relies on performance guarantees that only the OEM supplier can provide.
Contract deliverables: The critical contract deliverables that would not be able to be fulfilled by a third party are as follows:
(i) Guaranteed engine performance;
(ii) Classification and Maritime Coastguard Agency approval and certification;
(iii) Continuation of equipment manufacturer service, technical and safety bulletins;
(iv) Continuation of equipment manufacturer to service and repair equipment and warrant work.
v) Guaranteed chain of custody from the approved supplier.
2) Disproportionate technical difficulties in the operation and maintenance of the existing goods or the installation.
To ensure there is no future equipment performance issues.
Rolls Royce do not appoint agents or distributors. Therefore the only way to guarantee original approved OEM parts is to go direct to the manufacturer.
The maker’s representative must carry out a supervisory role during installation work.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/06/2018
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Rolls-Royce Marine Benelux Bv
Taxiway, Hillend Industrial Park
Dunfermline
KY11 9JT
UK
Telephone: +44 7901517071
E-mail: jon.gutteridge2@rolls-royce.com
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:548538)
VI.4) Procedures for review
VI.4.1) Review body
CalMac Ferries Limited
Ferry Terminal
Gourock
PA19 1QP
UK
Telephone: +44 1475650252
Fax: +44 1475650330
Internet address(es)
URL: www.calmac.co.uk
VI.5) Date of dispatch of this notice
29/06/2018