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Summary

OCID:
Published by:: LGSS
Authority ID:: AA21051
Publication date:: 03 July 2018
Deadline date:: 01 August 2018
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Cambridgeshire County Council is seeking to award a framework agreement for the provision of arboriculture services within the County boundaries. The Council manages around 150 000 trees in educational settings not including those on the highway, or other land — properties. In addition the County Council is delivering a service to academies to ensure that tree stock is maintained to a healthy standard. The framework will encompass a wide range of tree maintenance to ensure the upkeep the existing trees stock in line with the Councils’ landlord responsibilities.

This Framework is open for use by all of LGSS (and subject to clause 1.3.2 below) including:

— partners and other organisations delegating services and or functions to LGSS (currently Cambridgeshire County Council, Milton Keynes Council, Northamptonshire County Council, Norwich City Authority and Northampton Borough Council) who participate in LGSS’ shared services venture,

— New LGSS customers seeking to utilise LGSS frameworks on an independent third party basis,

— any city, district, borough or other local authority within the counties of any LGSS partner authority (currently Cambridgeshire County, the City of Milton Keynes and Northamptonshire County) including Northamptonshire Partnership Homes,

— any companies or organisations set up by participants in LGSS,

— any school, academy, university or other educational establishment within the counties of any LGSS partner authority (currently Cambridgeshire County, Northamptonshire County and Milton Keynes), and

— any Public Body outlined in either Part I or Part II of the Local Authorities (Goods and Services) (Public Bodies) Order 1972. Details of these can be found at http://www.legislation.gov.uk/uksi/1972/853/made.

Northamptonshire County Council operates a federated model whereby a number of organisations have been created to deliver services on behalf of NCC. These organisations currently include Olympus Care Services (OCS), First for Wellbeing (FfW), and the Children’s Trust. For all intents and purposes, these organisations form a collective NCC Group and as such have access to use contracts entered into by NCC.

Whilst this framework is open to all of LGSS’ partners and customers etc.as detailed at 1.1, this framework is primarily for use across Cambridgeshire, and in particular Cambridgeshire Schools. A document detailing the schools within Cambridgeshire is included as a separate document.

It is difficult to predict the exact value of this contract as the Authorities’ requirements are likely to vary over the contract term, but it is estimated that the total value will not be less than 320 000 GBP or greater than 500 000 GBP; this higher figure to allow for other bodies as above to access this framework.

There will be no guarantee of work or volume of work to be given under this framework contract.

It is envisaged that the framework will consist of between 4-6 providers (depending on the quality and closeness of Tender submissions), with work, the order being:

— ranking,

— packaged up and issued as mini-competitions through this framework, with the criteria for the mini competitions ranging from a Quality / Price evaluation between 60 % Price 40 % Quality up to 40 % Quality and 60 % Price depending on required outcomes for each package of work,

— emergency

Rates submitted as part of this main Tender process shall be capped for all subsequent mini-competitions, with providers given the option to go below but not above their submitted rates. Such capped rates shall be held firm for the full 4 years of the framework.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

LGSS Procurement on behalf of Cambridgeshire County Council

Shire Hall, Castle Hill

Cambridge

CB3 0AP

Contact person: Mr Ian Gower

Telephone: +44 1223715345

E-mail: ian.gower@cambridgeshire.gov.uk

NUTS: UKH

Internet address(es)

Main address: https://www.lgss.co.uk/about/

Address of the buyer profile: https://www.lgss.co.uk/about/

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.lgssprocurementportal.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

www.lgssprocurementportal.co.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Arboricultural and Major Tree Works Framework

Reference number: DN345828

II.1.2) Main CPV code

77000000

II.1.3) Type of contract

Services

II.1.4) Short description

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

II.2.4) Description of the procurement

This Framework is open for use by all of LGSS (and subject to clause 1.3.2 below) including:

— New LGSS customers seeking to utilise LGSS frameworks on an independent third party basis,

— any companies or organisations set up by participants in LGSS,

There will be no guarantee of work or volume of work to be given under this framework contract.

It is envisaged that the framework will consist of between 4-6 providers (depending on the quality and closeness of Tender submissions), with work, the order being:

— ranking,

— emergency

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 460 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 6

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 01/08/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.7) Conditions for opening of tenders

Date: 01/08/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Mr P White

OCT1006, LGSS Procurement Shire Hall, Castle Hill

Cambridge

VI.4.2) Body responsible for mediation procedures

Royal Courts of Justice

The Strand

London

WC2A 2LL

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

LGSS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from (Refer to address in part 1.1). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2006 Nº 5) providefor aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in theHigh Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.

VI.4.4) Service from which information about the review procedure may be obtained

Mr P White

OCT 1006, LGSS Procurement, Shire Hall, Castle Hill

Cambridge

CB3 0AP

VI.5) Date of dispatch of this notice

28/06/2018

Coding

Commodity categories

ID	Title	Parent category
77000000	Agricultural, forestry, horticultural, aquacultural and apicultural services	Agriculture and Food

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: ian.gower@cambridgeshire.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Arboricultural and Major Tree Works Framework

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.2) Joint procurement

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.2) Description

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.7) Conditions for opening of tenders

Section VI: Complementary information

VI.1) Information about recurrence

VI.4) Procedures for review

VI.4.1) Review body

VI.4.2) Body responsible for mediation procedures

VI.4.3) Review procedure

VI.4.4) Service from which information about the review procedure may be obtained

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information