Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Basingstoke and Deane Borough Council
Civic Offices, London Road
Basingstoke
RG21 4AH
UK
Contact person: Brian Byrne
Telephone: +44 1256845653
E-mail: Brian.Byrne@basingstoke.gov.uk
Fax: +44 1256845200
NUTS: UKJ3
Internet address(es)
Main address: www.basingstoke.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://sebp.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://sebp.due-north.com/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Managing Agency Services at The Malls Shopping Centre, Basingstoke
II.1.2) Main CPV code
70332200
II.1.3) Type of contract
Services
II.1.4) Short description
Owned by Basingstoke and Deane Borough Council (“the Authority”), The Malls is a Shopping Mall of just under 27 133 m2 (292 000 sq.ft) retail space located in the centre of Basingstoke. The Authority is seeking to appoint a managing agent to manage The Malls, which will involve the provision of the majority of managing agency services required for commercial premises of this nature.
II.1.5) Estimated total value
Value excluding VAT:
3 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55900000
90910000
79993100
79710000
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Basingstoke.
II.2.4) Description of the procurement
The contract is being procured under the Restricted procedure. The Authority is seeking to appoint a managing agent to manage The Malls for a period of 3 years, with the option to extend the contract term annually by up to a further total period of 2 years. The scope of services will include:
a) Health and Safety Management;
b) Financial Administration;
c) Asset Management;
d) Hard Facilities Management; and
e) Soft Facilities Management.
It is a critical consideration that the managing agent will have experience of being a managing agent for a nationally recognised Shopping Centre and can demonstrate delivery of vibrancy and dynamism in the overall shopping centre experience. As such, delivery of the “sub-services” of cleaning, security and facilities management are fundamental to the successful delivery of the whole of the managing agency services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period will be 3 years, with an option (exercisable by the authority) to extend it annually for up to a further total period of 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/07/2018
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
For more information about this opportunity, please access the ProContract system at http://sebp.due-north.com
Bidders must lodge their submissions by the time and date specified in IV.2.2 above. The Authority will evaluate tender submissions in accordance with the methodology set out in the procurement documents.The Authority reserves the right not to award the contract, to cancel or amend the procurement process and does not bind itself to accept any tender. The Authority shall not be liable under any circumstances for any costs, charges or expenses incurred by any Bidder or prospective Bidder who participates in this procurement process and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. Bidders are advised that the authority is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Impact Regulations 2004 (EIR). If a Bidder considers that any of the information supplied as part of this procurement process should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Authority shall take such statements into consideration in the event that it receives a request pursuant to FOIA and/or the EIR which relates to the information provided to the interested party. However, if the information is requested the authority may be forced to disclose such documentation, irrespective of a Bidder's wishes. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response. Bidders are advised that pursuant to the Local Government Transparency Code, local authorities are also required to publish details of certain contracts, commissioned activities, purchase orders, framework agreements and any other legally enforceable agreements. The Authority is also subject to the reporting requirements set out in Regulations 83 and 84 of the Public Contracts Regulations 2015. The Authority reserves the right to publish details as required pursuant to the Local Government Transparency Code and the Public Contracts Regulations 2015.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 2079477882
Internet address(es)
URL: www.justice.gov.uk
VI.5) Date of dispatch of this notice
29/06/2018