Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Yarlington Housing Group
Lupin Way
Yeovil
BA22 8WN
UK
Contact person: Miss Samantha Pirt
Telephone: +44 1935404092
E-mail: samantha.pirt@yhg.co.uk
NUTS: UKK
Internet address(es)
Main address: http://www.yhg.co.uk/
Address of the buyer profile: http://www.yhg.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.advantageswtenders.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.advantageswtenders.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invitation to Tender for External Audit Services
Reference number: DN343844
II.1.2) Main CPV code
79210000
II.1.3) Type of contract
Services
II.1.4) Short description
Yarlington is wishing to set up a Long-term Agreement with a highly competent organisation that will provide external audit services. Yarlington is in a period of substantial growth and therefore require auditors who will be both proactive and supportive in their advice to us whilst building a strong working relationship.
Services will commence with the audit of the 2018/19 Statutory accounts and continue for a period of 4 years up to and including the audit of the 2021/2022 Statutory accounts.
II.1.5) Estimated total value
Value excluding VAT:
185 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK
II.2.4) Description of the procurement
The procurement of this Contract is being undertaken in accordance with the Open procedure prescribed by the Public Contract Regulations 2015.
Instructions on how tenders are to be presented and the timescales for submissions are detailed further in the tender document.
Yarlington is wishing to set up a Long-term Agreement with a highly competent organisation that will provide external audit services as follows:
— carry out an annual external audit of all legal entities in the Yarlington Housing group structure
— review of internal control statement,
— verifications of the RTB Calculation,
— create a high quality and transparent audit,
— complete all audit work within agreed timescales and with minimum disruption to operations,
— ensure that Yarlington is working within the standard and guidelines produced by the HCA,
— provide assurance to the Board on its annual accounts, as well as an opinion on its systems of internal control,
— provide additional advice and services as and when required.
We expect the successful tenderer to have substantial experience of the affordable housing sector, and of group structures, adhere to all standards and guidelines for the professional practice as set out by the Auditing practices board, able to audit a public limited company and provide a dedicated Account manager that will have over responsibility for the Yarlington Contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Services will commence with the audit of the 2018/19 Statutory accounts and continue for a period of 4 years up to and including the audit of the 2021/2022 Statutory accounts. Prior to renewal a review will take place to determine plan of action.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
In addition to relevant and current law we expect the successful tenderer to adhere to all standards and guidelines for the professional practice as set out by the Auditing practices board and be able to audit a public limited company.
We require Auditors to ensure that Yarlington is working within the standards and guidelines produced by the HCA.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/08/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
06/08/2018
Local time: 16:30
Place:
All tender must be sent electronically through the https://www.advantageswtenders.co.uk/ portal
The seal will be removed from all submitted tenders after the deadline where Yarlington will be able to view the submissions and commence the evaluation process.
Information about authorised persons and opening procedure:
The Procurement manager will be responsible for overseeing the internal process of evaluating all received submissions.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
Interested companies can access the documentation at www.advantageswtenders.co.uk (free of charge).
Companies wishing to participate must download the tender documentation, complete it and submit it by the submission time and date. If the applicant considers that any information supplied by him/her is either commercially sensitive or confidential in nature then this should be highlighted and the reasons for its sensitivity given. The Contracting Authority shall under no circumstances be responsible for the costs or expenses of any economic operator arising from the participation in this procurement.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
03/07/2018