Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Chichester District Council
East Pallant House
Chichester
PO19 1TY
UK
E-mail: rgooda@chichester.gov.uk
NUTS: UKJ27
Internet address(es)
Main address: http://www.chichester.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Chichester District Council — Office Cleaning and Window Cleaning Contract 2019-2021
Reference number: CDC - 020912
II.1.2) Main CPV code
90919200
II.1.3) Type of contract
Services
II.1.4) Short description
Chichester District Council is inviting organisations to tender for a contract to provide office cleaning and window cleaning services. Tenderers are advised to read all the Tender documents thoroughly to ensure that all of the Council’s requirements are addressed. The Tenderer must obtain for himself all the information necessary for making a Tender submission and entering into a Contract by considering all the Tender Documents and inspecting the public offices, control centre and museum to satisfy themselves with regard to the nature of the services required. The contract will start on the 1.1.2019 and be awarded for an initial 3 year period with the option to extend for a further 2 x 1 year periods. Extensions will only be given to those companies which continually meet or exceed the levels of service as set out in the specification.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: Lot 1
II.2.1) Title
Office Cleaning at East Pallant House
II.2.2) Additional CPV code(s)
90919200
II.2.3) Place of performance
NUTS code:
UKJ27
Main site or place of performance:
East Pallant House, Chichester, PO19 1TY
II.2.4) Description of the procurement
A mixture of multi occupied large offices set within a listed building and large modern open plan offices with a newly constructed modern reception, and committee rooms. The office is occupied by approximately 350 staff between the hours of 7:30 and 19:00, Monday to Friday. With a total floor area of approximately 3 400 mm2 mixed between ceramic flooring, carpet tiles and commercial quality carpet.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2019
End:
31/12/2021
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 further one year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: Lot 2
II.2.1) Title
Office Cleaning at Florence Road
II.2.2) Additional CPV code(s)
90919200
II.2.3) Place of performance
NUTS code:
UKJ27
Main site or place of performance:
Florence Road, Chichester, PO19 7QU
II.2.4) Description of the procurement
Offices at Florence road, which are currently being used by Careline. The offices are manned 24 hours a day by an average of 9 staff. The floor area is approximately 130 m2.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2019
End:
31/12/2021
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 further 1 year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: Lot 3
II.2.1) Title
Office Cleaning at Novium Museum
II.2.2) Additional CPV code(s)
90919200
II.2.3) Place of performance
NUTS code:
UKJ27
Main site or place of performance:
Novium museum, Tower Street, Chichester, PO19 1QH
II.2.4) Description of the procurement
The Novium museum has a floor area of around 800 m2, over 3 floors. The majority of flooring in public areas is of natural wood, with office areas being carpet tiles. Wet areas e.g. Toilets, kitchens and work areas are laid with heavy duty floor vinyl. The museum is used extensively throughout the day by the general public which will mean a more frequent cleaning regime that may vary throughout the year and is likely to include weekends and bank holidays. There are numerous glass display cabinets that will need daily cleaning, with a suggested once a week over all clean.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2019
End:
31/12/2021
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 further 1 year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: Lot 4
II.2.1) Title
Window Cleaning
II.2.2) Additional CPV code(s)
90911300
II.2.3) Place of performance
NUTS code:
UKJ27
Main site or place of performance:
Windows at:
— East Pallant House, East Pallant, Chichester, PO19 1TY
— Careline, Florence Road, Chichester, PO19 7QU
— Novium Museum, Tower Street, Chichester, PO19 1QH
II.2.4) Description of the procurement
Both internal and external window cleaning at the above sites.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2019
End:
31/12/2021
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for 2 further 1 year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/08/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
10/08/2018
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Chichester District Council
East Pallant House
Chichester
PO19 1TY
UK
E-mail: ppickard@chichester.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
04/07/2018