Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Arun District Council
Maltravers Road
Littlehampton
BN17 5LF
UK
E-mail: rebecca.gooda@arun.gov.uk
NUTS: UKJ27
Internet address(es)
Main address: www.arun.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Arun District Council — Electoral Registration and Election Documents Print Contract 2019 - 2021
Reference number: ADC - 020949
II.1.2) Main CPV code
22821000
II.1.3) Type of contract
Services
II.1.4) Short description
Arun District Council is inviting organisations to tender for its Electoral Registration and Election Documents Print Contract. The Electoral Services department compiles the electoral register for the whole of the Arun District as well as administering all elections / referenda held within the area. Circumstances in Arun mean that we have district and parish / town council elections in a 4 year cycle. We also hold a number of unplanned local by-elections throughout the year due to casual vacancies. We have carried out a large number of neighbourhood plan referendums but have a few remaining to complete as well as a number who wish to carry out a second referendum in the future. Full details of service required are in Appendix 1 – Electoral Print Services Specification.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
22821000
II.2.3) Place of performance
NUTS code:
UKJ27
Main site or place of performance:
II.2.4) Description of the procurement
Electoral Print Services Contract
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2019
End:
31/12/2021
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 periods of 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/08/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
13/08/2018
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Arun District Council
Littlehampton
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
05/07/2018