Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
UK
Contact person: Ken Moncrieff
Telephone: +44 1412873455
E-mail: ken.moncrieff@glasgow.gov.uk
NUTS: UKM82
Internet address(es)
Main address: www.glasgow.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of PA and Audio Systems for Glasgow 2018
Reference number: GCC004499CPU
II.1.2) Main CPV code
32343100
II.1.3) Type of contract
Services
II.1.4) Short description
Glasgow 2018 invites Tender bids for the supply of PA and Audio Systems for the Glasgow 2018 European Championships.
The Contract is expected to run for 5 months from April 2018 until August 2018 with no option to extend beyond this period.
This requirement will not be split into Lots.
This procurement will be conducted via the Public Contracts Scotland e-Tender Portal (PCS-T). Glasgow 2018 will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T, and may be required to submit Means of Proof before contrct award.
Bidders must refer to the specific requirements listed in Secion III in this OJEU Contract Notice when completing the ESPD in PCS-T.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
391 479.50
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM82
II.2.4) Description of the procurement
Glasgow City Council would like to invite tender bids for the supply of PA and Audio System for the Glasgow 2018 European Championships. The contract is expected to run for 5 months.
This procurement will be conducted via Public Contract Scotland e-Tender portal (PCS-T). We will apply a 1-stage Open procedure. Bidders must self certify their adherence to the conditions of participation via the EPSD (Scotland) in PCS-T and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract notice when completing the ESPD in PCS-T.
II.2.5) Award criteria
Quality criterion: Methodology
/ Weighting: 10
Quality criterion: Technical solution
/ Weighting: 20
Quality criterion: Project management
/ Weighting: 10
Quality criterion: Delivery solutions
/ Weighting: 10
Quality criterion: Risk management
/ Weighting: 10
Quality criterion: Fair work practices
/ Weighting: 5
Price
/ Weighting:
35
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in the regulation 58 of the Public Contract (Scotlnd) Regulations 2015
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 025-053835
Section V: Award of contract
Contract No: GCC004499CPU
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Creative Technology Ltd
2-4 Manor Gate, Manor Royal, Gatwick Road
Crawley
RH10 9NH
UK
Telephone: +44 1293582054
NUTS: UKJ2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 391 479.50
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Budget 300 000 to 500 000 GBP.
ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants must hold certificates for Quality Control, Health and Safety and Environmental Management Standards or comply with the questions noted in ESPD Section 4D. Refer to the ESPD Statements Document uploaded to the buyers attachment area on PCS-T.
Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this Information).
Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate contained within the buyers attachment area within PCS Tender portal.
Prompt Payment — The successful tenderer shall as a condition of being awarded the tender be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted subcontractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants are required to complete the prompt payment certificate contained in buyers attachment area within PCS Tender portal.
Non-Collusion — Applicants are required to complete the Non Collusion certificate contained in the buyers attachments area within thePCS Tender portal.
Successful supplier is required to advertise all relevant subcontracting opportunities within Public Contracts Scotland (PCS) Insurance Mandate. All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.
Terms and Conditions are located within the buyers attachments area within the PCS Tender portal.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10134
For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A subcontract clause has been included in this contract. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The Community Benefits Menu provides examples of the types of Community Benefits sought through delivery of this council contract.
Please review this document, considering any potential Mandatory Non-Evaluated Community Benefits you may wish to offer as part of contract submission.Community Benefits Menu can be located in attachments section of PCS-T.
The buyer is using PCS-Tender to conduct this ITT. The Project code is 10134
For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The buyer is using PCS-Tender to conduct this ITT. The Project code is 10134
For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:540109)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
UK
Telephone: +44 1412873455
E-mail: david.steel@glagow.gov.uk
Internet address(es)
URL: www.glasgow.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Glasgow City Council (“the council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the Framework Agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the Notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means he period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“The Regulations”). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the Framework Agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
VI.5) Date of dispatch of this notice
05/07/2018