Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
North East Procurement Organisation (Central Purchasing Body)
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Contact person: Michelle Armstrong
E-mail: michelle.armstrong@nepo.org
NUTS: UKC
Internet address(es)
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.1) Name and addresses
Darlington Borough Council (Framework Contract Participant)
Town Hall, Freethams
Darlington
NE1 3AF
UK
E-mail: customerservices@darlington.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.darlington.gov.uk
I.1) Name and addresses
Durham County Council (Framework Contract Participant)
County Hall
Durham
DH1 5UL
UK
E-mail: help@durham.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.durham.gov.uk
I.1) Name and addresses
Gateshead Metropolitan Borough Council (Framework Contract Participant)
Civic Centre, Regent Street
Gateshead
NE8 1HH
UK
E-mail: customerservice@gateshead.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.gateshead.gov.uk
I.1) Name and addresses
Hartlepool Borough Council (Framework Contract Participant)
Civic Centre, Victoria Road
Hartlepool
RS24 8AY
UK
E-mail: customerservice@hartlepool.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.hartlepool.gov.uk
I.1) Name and addresses
Middlesbrough Borough Council (Framework Contract Participant)
Civic Centre, Albert Road
Middlesbrough
TS1 9FX
UK
E-mail: contactcentre@middlesbrough.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.middlesbrough.gov.uk
I.1) Name and addresses
North Tyneside Council (Framework Contract Participant)
Quadrant, Silverlink North
North Tyneside
NE27 0BY
UK
E-mail: contactus@northtyneside.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.northtyneside.gov.uk
I.1) Name and addresses
Redcar & Cleveland Borough Council (Framework Contract Participant)
Redcar & Cleveland House, Kirkleatham Street
Redcar
TS10 1RT
UK
E-mail: contactus@redcar-cleveland.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.redcar-cleveland.gov.uk
I.1) Name and addresses
South Tyneside Council (Framework Contract Participant)
Hawthorne House, Viking Business Park
Jarrow
NE32 3DP
UK
E-mail: customerhelp@southtyneside.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.southtyneside.gov.uk
I.1) Name and addresses
Stockton on Tees (Framework Contract Participant
Municipal Buildings
Stockton
TS18 1LD
UK
E-mail: customer.comments@stockton.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.stockton.gov.uk
I.1) Name and addresses
Sunderland City Council (Framework Contract Participant)
Civic Centre, Burdon Road
Sunderland
SR2 7DN
UK
E-mail: enquiries@sunderland.gov.uk
NUTS: UKC
Internet address(es)
Main address: www.sunderland.gov.uk
I.1) Name and addresses
Northumberland County Council (Also acting for Newcastle City Council)
County Hall
Morpeth
NE61 2EF
UK
E-mail: michelle.armstrong@nepo.org
NUTS: UKC
Internet address(es)
Main address: www.northumberland.gov.uk
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NEPO217 Framework Contract For the Provision of Winter Bureau and Road Weather Outstation MaintenanceServices
Reference number: NEPO217
II.1.2) Main CPV code
50312310
II.1.3) Type of contract
Services
II.1.4) Short description
The purpose of the solution is to provide:
The operation and maintenance to a network of existing weather station equipment. The collection and management of data from each outstation, with remote monitoring of weather conditions, a maintained bureau service, with helpdesk which enables users to view, download and monitor data and information or identify any faults to outstations.A forecasting service in which weather forecasting information is developed and made available to Member Authorities via uploading it to the bureau system and forecasters system. The solution also includes the provision of the replacement of existing weather station equipment, where there is a requirement to upgrade the equipment.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 400 000.00
EUR
II.2) Description
Lot No: 1
II.2.1) Title
Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment
II.2.2) Additional CPV code(s)
38127000
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
The operation, maintenance and upgrade to existing weather station equipment. The remote collection and management of data from weather station equipment. A maintained bureau service, with a helpdesk which enables users to view, download and monitor data and information or to identify any faults to equipment.Ongoing maintenance service.
II.2.5) Award criteria
Quality criterion: Project implementation and methodology
/ Weighting: 10 %
Quality criterion: Quality assurance, continuous improvement, efficiencies and added value
/ Weighting: 4 %
Quality criterion: Provision of the service
/ Weighting: 36 %
Quality criterion: Business continuity and resilience
/ Weighting: 8 %
Quality criterion: Social value
/ Weighting: 2 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
Award options:
Option A — Individual Supplier Lots:
Lot 1: Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.
Lot 2: Road Weather Forecasting Services.
Option B — Joint Lot(Lead supplier or consortium bid):
Lot 3: Includes:
Lot 3 (A): Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.
Lot 3 (B): Road Weather Forecasting Services.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot 1: Awarded to suppliers ranked in order of highest scoring.
Lot 2: Not Awarded/No compliant tenders received.
Lot 3: Not Awarded/No tenders received.
Lot No: 2
II.2.1) Title
Road Weather Forecasting Services
II.2.2) Additional CPV code(s)
71351600
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
A Forecasting Service in which weather forecasting information is developed and made available to Member Authorities via uploading it to the bureau system.
II.2.5) Award criteria
Quality criterion: Project implementation and methodology
/ Weighting: 12 %
Quality criterion: Quality assurance
/ Weighting: 2 %
Quality criterion: Contract management, performance monitoring and reporting
/ Weighting: 16 %
Quality criterion: Provision of the service
/ Weighting: 20 %
Quality criterion: Business continuity and resillience
/ Weighting: 8 %
Quality criterion: Social value
/ Weighting: 2
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
Award options:
Option A — Individual Supplier Lots:
Lot 1: Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.
Lot 2: Road Weather Forecasting Services.
Option B -Joint Lot(Lead supplier or consortium bid):
Lot 3: Includes:
Lot 3 (A): Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.
Lot 3 (B): Road Weather Forecasting Services.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment and Road Weather ForecastingServices
II.2.2) Additional CPV code(s)
71351600
38127000
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
This Lot allows tenderers to collaborate (one as lead and one as subcontractor), to submit a tender for the requirements under both lot 1 and lot 2, which are all combined into lot 3.
II.2.5) Award criteria
Quality criterion: Lot 3(A) Project Implementation and Methodology
/ Weighting: 5 %
Quality criterion: Lot 3(A) Quality Assurance, Continuous Improvement, Efficiencies and Added Value
/ Weighting: 2 %
Quality criterion: Lot 3(A) Provision of The Service
/ Weighting: 18 %
Quality criterion: Lot 3(A) Business Continuity and Resillience
/ Weighting: 4 %
Quality criterion: Lot 3 (A) Social Value
/ Weighting: 1 %
Quality criterion: Lot 3(B) Project Implementation and Methodology
/ Weighting: 6 %
Quality criterion: Lot 3(B) Quality Assurance
/ Weighting: 1 %
Quality criterion: Lot 3(B) Contract Management, Performance Monitoring and Reporting
/ Weighting: 8 %
Quality criterion: Lot 3(B) Provision of The Service
/ Weighting: 10 %
Quality criterion: Lot 3(B) Business Continuity and Resillience
/ Weighting: 4 %
Quality criterion: Lot 3(B) Social Value
/ Weighting: 1 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
Award options:
Option A — Individual Supplier Lots:
Lot 1: Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.
Lot 2: Road Weather Forecasting Services.
Option B — Joint Lot(Lead supplier or consortium bid):
Lot 3: Includes:
Lot 3 (A): Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment.
Lot 3 (B): Road Weather Forecasting Services.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 017-035021
Section V: Award of contract
Lot No: 1
Contract No: NEPO217
Title: Winter Bureau Services, Upgrade and Maintenance of Outstation Equipment
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/04/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Vaisala Ltd
351 Bristol Road, Birmingham
West Midlands
B5 7SW
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Findlay Irvine Ltd
Bog Road, Penicuik
Midlothian
EH26 9BU
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 400 000.00
EUR
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Vaisala Ltd — 1st Ranked
Findlay Irvine — 2nd Ranked
VI.4) Procedures for review
VI.4.1) Review body
NEPO
Guildhall, Quayside
Newcastle Upon Tyne
NE1 3AF
UK
Telephone: +44 1912613918
Internet address(es)
URL: www.nepo.org
VI.4.2) Body responsible for mediation procedures
NEPO
Guildhall, Quayside
Newcastle Upon Tyne
NE1 3AF
UK
Telephone: +44 1912613918
Internet address(es)
URL: www.nepo.org
VI.4.4) Service from which information about the review procedure may be obtained
NEPO
Guildhall, Quayside
Newcastle Upon Tyne
NE1 3AF
UK
Telephone: +44 1912613918
Internet address(es)
URL: www.nepo.org
VI.5) Date of dispatch of this notice
05/07/2018