II.2.2) Additional CPV code(s)
79570000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
1) Artwork and Proofing:
All stationery and materials provided shall be supplied in compliance with legislation, dates and times provided.
Proofing is a key requirement for this contract, and proofs must be signed off by the Council before printing. Live proofs shall be provided as required.
Printing or production should not proceed until approval has been received.
All stored and printed data must follow all legal requirements including the provisions of current Data Protection Legislation covering digital and hard copy content.
2) Printing Requirements:
The successful supplier will be required to print the materials outlined from data supplied by the Council's electoral registration software.
Production and printing may include but not be limited to:
a) Poll Cards: printing of poll cards, proxy poll cards and postal poll cards;
b) Postal Vote: printing of postal vote statement and instructions for postal voters including outer envelope, return envelope and ballot paper envelope;
c) Ballot Papers: printing of ballot papers;
d) Register of Electors: printing of registers and polling station registers;
e) HEF Canvass Forms: printing of initial, reminder and final reminder forms, to also include outer envelope, return envelope and leaflet.
f) ITR Canvass Forms: printing of initial, reminder and doorstep canvass forms to also include outer envelope and return envelope;
g) Household Notification Letter (HNL): printing of HNL letters, to include outer envelope;
h) Individual Electoral Registration (IER) Correspondence: printing of all letters and application;
3) Mailing:
The Service Provider may be required to mail election and electoral registration printed materials to residential addresses. If required to do so, all envelopes must be prepared in accordance with Royal Mail (or equivalent) requirements unless otherwise requested by the Council. It is the Service Provider's responsibility to arrange for accreditation of the outgoing and return envelopes by Royal Mail (or equivalent).
4) Election timetable:
The Elections currently scheduled to take place during the next 3 to 4 years are as follows:
2019: District and Parish Elections;
2020: Police and Crime Commission Election; District and Parish Elections
2021: County Council Elections;
2022: Parliamentary General Election.
5) Technology:
The Service Provider must be able to interface with all election software systems available and being utilised.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2019
End:
31/12/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No