Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Plus Dane Housing Ltd
IP29480R
13-15 Rodney Street, Liverpool
Liverpool
L1 9EF
UK
Contact person: Michael Larkin
Telephone: +44 1517282983
E-mail: Michael.larkin@plusdane.co.uk
NUTS: UKD
Internet address(es)
Main address: http://www.plusdane.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Housing Management System and Associated Modules
Reference number: PDT-17-043
II.1.2) Main CPV code
48900000
II.1.3) Type of contract
Services
II.1.4) Short description
Plus Dane Housing are seeking to appoint a suitably qualified and experienced supplier to provide a Housing Management System and Associated Modules to replace the existing Housing Management Computer Systems.
Currently there are separate sets of systems that makeup the Housing Management System (HMS).
Plus Dane Housing are looking for a commercial off the shelf solution (COTS) and not a bespoke computer system. The system must be in existence (rather than in development) and successfully installed and fully operational in at least 2 other Local Authorities, Housing Associations or similar public sector organisations of a similar size.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 000 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD
Main site or place of performance:
North West (England)
II.2.4) Description of the procurement
The system should have a consistent look and feel, across all platforms, which is easily used and accessed by Plus Dane Housing staff and customers alike. The system will create business efficiencies through streamlined and efficient processes, whilst improving the quality of service offer to customers.
This includes options to replace associated systems including:
— An application to manage customer interactions,
— Housing transactions,
— Customer Portal to facilitate digital services (CRM),
— Electronic Document Management (EDM),
— Repairs,
— Scheduling appointments,
— Mobile working technology,
— Asset management,
— Workflow management.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Criterion 1
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Contracting Authority reserves the right to cancel the procurement and not to proceed with the award of any contract at any stage of the procurement process and/or to award only part or parts of any contract. Save for any mandatory periods, the time-scales indicated in this notice are indicative and the Contracting Authority reserves the right to amend the same.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/06/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Civica UK Ltd
2 Burston Road, Putney
London
SW15 6AR
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 200 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=330778250
GO Reference: GO-201879-PRO-12764756
VI.4) Procedures for review
VI.4.1) Review body
Plus Dane Housing Ltd
13-15 Rodney Street, Liverpool
Liverpool
L1 9EF
UK
Telephone: +44 1517084600
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
Strand, London
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
09/07/2018