Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Zero Waste Scotland Ltd
Ground Floor, Moray House, Forthside Way
Stirling
FK8 1QZ
UK
Telephone: +44 1786433930
E-mail: Procurement@zerowastescotland.org.uk
NUTS: UKM
Internet address(es)
Main address: http://www.zerowastescotland.org.uk/content/tenders
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA20802
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply remote in house training services geared towards food waste reduction
Reference number: 18-CM-001-OJ
II.1.2) Main CPV code
80521000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contractor is responsible for co-ordinating all arrangements and communications related to delivery of this contract, which includes recruitment of participant organisations, administration of ‘give away’ materials, and the delivery of at least one training session for each organisation recruited.
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
80521000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland
II.2.4) Description of the procurement
The Contractor is responsible for co-ordinating all arrangements and communications related to delivery of this contract, which includes recruitment of participant organisations, administration of ‘give away’ materials, and the delivery of at least one training session for each organisation recruited.
II.2.5) Award criteria
Criteria below:
Quality criterion: Contract Mobilisation
/ Weighting: 20
Quality criterion: Contract Management
/ Weighting: 20
Quality criterion: Project methodology
/ Weighting: 30
Quality criterion: Project Challenges
/ Weighting: 25
Quality criterion: Sustainability
/ Weighting: 5
Quality criterion: Total Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2018
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
6 month then subject to additional optional two, 12-month extensions. (30 month).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This will be achieved with a four-stage process and managed between ZWS and the contractor utilising key appointed contacts.
Meeting will be held quarterly to develop yearly plans and PO will be supplied on a 2-6 month basis depending on the specific requirement and contractor plan for that time period.
An initiation meeting will also be required within one week of the start of the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Section A of Part IV of the ESPD (Scotland) is not being used for this Contract Opportunity.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The bidder confirms that they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (Employer’s (Compulsory) Liability Insurance).
The bidder confirms that they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (For other insurances).
Minimum level(s) of standards required:
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5 000 000.00 GBP
Public Liability Insurance = 10 000 000.00 GBP
Professional Indemnity Insurance = as noted in the tender document
http://www.hse.gov.uk/pubns/hse40.pdf
Note: Bidders should refer to the ‘Supplementary Information for Selection Criteria’, which is provided as an additional document for this procurement exercise, for further information on submission of evidence and how responses to these questions will be evaluated.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Statement for 4C.1.2
Please provide relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice. Examples from both public and/or private sector customers and clients may be provided.
Statement for 4D.1
Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards, including accessibility for disabled persons? If not, please explain why and specify which other means of proof concerning the quality assurance scheme can be provided.
Statement for 4D.2
Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required environmental management systems or standards? If not, please explain why and specify which other means of proof concerning the environmental management systems or standards can be provided.
Minimum level(s) of standards required:
Statement for 4C.1.2
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/suppliers as described in part II.2.4 of the OJEU Contract Notice, or the relevant section of the Site Notice.
Statements for 4D.1
Bidders must be able to demonstrate the following:
2f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged.
Statements for 4D.2
Bidders must be able to demonstrate the following:
2e. Documented arrangements checking, reviewing and where necessary improving, the bidder’s environmental management performance and the environmental impact of this organisation, demonstrating that it has a system for monitoring environmental management procedures on an on-going basis and for updating them at periodic intervals. These must include details of the procedures in place to access and deal with environmental risks.
2f. Procedures for dealing with waste (e.g. waste management plans, waste segregation, recycling etc.).
Note: Bidders should refer to the ‘Supplementary Information for Selection Criteria’, which is provided as an additional document for this procurement exercise, for further information on submission of evidence and how responses to these questions will be evaluated.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The supplier should identify an Account Manager for this call off contract.
The supplier will be required to attend a Contract Initiation Meeting at the Zero Waste Scotland office in Stirling (FK8 1QZ), to maximise the mobilisation of this Contract. The purpose of this meeting will be to discuss approaches to specific activities, and to confirm quality expectations and communication channels for the duration of the contract.
Contract Review Meetings may be arranged as necessary by either the supplier or Zero Waste Scotland, to review performance. These meetings may be held face-to-face at an agreed location, or by videoconferencing where relevant and appropriate.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/08/2018
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
13/08/2018
Local time: 10:00
Place:
Zero Waste Scotland
Information about authorised persons and opening procedure:
ZWS Procurement officer
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Cascade training is estimated to be a main part of Zero Waste Scotland business for the foreseeable future. This contract can run for up to 30 month. Re-Tender is estimated to be from 31.3.2020 to 31.3.2022.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Zero Waste Scotland is not using the ESPD module on PCS for this procurement exercise. Bidders must therefore download the ESPD (Scotland) provided for this procurement exercise as an additional document in order to prepare a response.
Failure to follow the instructions provided in either the ‘Supporting Information for Selection Criteria’ document or the Tender document may result in your ESPD (Scotland) response and / or Tender submission being ruled non-compliant. Please read these instructions carefully prior to completing and submitting any response. Any questions relating to these instructions must be raised using the Question and Answer facility through the PCS website.
The questions, weightings and scoring methodology for Selection Criteria can be found in the ‘Supporting Information for Selection Criteria’ document.
Bidders are reminded that only information provided as a direct response to the ESPD (Scotland) will be evaluated. Bidders should complete their response on the basis that Zero Waste Scotland, its staff and advisers have no prior knowledge of their organisation.
Bidders should note that Zero Waste Scotland will carry out due diligence checking on statements made within ESPD (Scotland) responses. A request from Zero Waste Scotland to provide evidence in support of statements made by a Bidder in their ESPD (Scotland) response does not infer that the Bid or the Bidder has been successful.
Quality submissions will be scored using the Scottish Government's recommended scoring convention:
4 — Excellent: Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
3 — Good: Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
2 — Acceptable: Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
1 — Poor: Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient / limited details or explanation to demonstrate how the requirement will be fulfilled.
0 — Unacceptable: Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
Please do not contact Zero Waste Scotland following a response or submission to enquire if or when a decision will be made. An indicative timetable is provided in the Contract Notice, and Zero Waste Scotland will inform all Bidders of decisions or delays at the same time, by email to the nominated contact only as identified in your response or submission.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=549839.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:549839)
VI.4) Procedures for review
VI.4.1) Review body
Zero Waste Scotland Ltd
Ground Floor, Moray House, Forthside Way
Stirling
FK8 1QZ
UK
Telephone: +44 1786433930
Internet address(es)
URL: http://www.zerowastescotland.org.uk/content/tenders
VI.5) Date of dispatch of this notice
10/07/2018