Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Birkbeck, University of London
Malet St, Bloomsbury, London
London
WC1E 7HX
UK
Contact person: Bhavin Mistry
E-mail: b.mistry@bbk.ac.uk
NUTS: UKI
Internet address(es)
Main address: http://www.bbk.ac.uk/
I.4) Type of the contracting authority
Other: Educational establishment
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CAVE Equipment and Software — Design, Supply, Installation and Maintenance Services
Reference number: ESD-00000104
II.1.2) Main CPV code
32321200
II.1.3) Type of contract
Services
II.1.4) Short description
Cave automatic virtual environment (CAVE) equipment and software — Design, supply, installation and maintenance services Framework Agreement for Birkbeck, University of London.
To provide call-off options for Birkbeck's Todderlab CAVE and other related opportunities, including content development.
Bidders must be able to demonstrate previous experience in the design, supply, installation and maintenance of CAVEs, either directly or via their named supply chains.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50340000
30200000
48520000
51310000
38650000
72260000
72000000
32322000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Birkbeck, University of London, London
II.2.4) Description of the procurement
Birkbeck, University of London is looking to award a single provider framework agreement for CAVE equipment and software – Design, supply, installation and maintenance services, including Motion capture facilities.
The Toddlerlab will provide a world-first ground breaking facility for the study of toddlers with autism and other developmental conditions. The facility has funding in place by the Maurice Wohl Charitable Foundation and the Wolfson Foundation. The research will provide large-scale studies into understanding the different ways a toddler’s brain processes stimuli. This will be created in a series of true-to-life environments to allow for as natural a social interaction to take place as possible.
The Toddlerlab facility will expand on Birkbeck’s Department of Psychological sciences current research by focusing on the first 4 years of a child’s life, which is currently a black hole in the study of development because of the difficulty in studying this age group. True-to-life environments are to be created in the new facility such as home environments, pre-school, sleep laboratories and a ‘CAVE’ laboratory, where AV equipment can create an interactive immersive environment of virtual indoor or outdoor scenarios. The Toddlerlab will take on board the latest technologies to digitally track eye gaze, movement and brain function.
This procurement is for a single Service provider framework for CAVE equipment and software – Design, supply, installation and maintenance services to Birkbeck, in particular for the Toddlerlab CAVE facility, providing the option for call-offs in respect of the Toddlerlab CAVE and other requirements such as content development and compatible Motion Capture systems for other areas of the Toddlerlab, or wider facilities across Birkbeck should they arise during the lifetime of the framework. The client for this framework is Birkbeck. See www.birkbeck.ac.uk for further information about Birkbeck.
Bidders must be able to demonstrate previous experience in the design, supply, installation and maintenance of CAVEs, either directly or via their named supply chains.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 011-020795
Section V: Award of contract
Title: CAVE Equipment and Software — Design, Supply, Installation and Maintenance Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/05/2018
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Mechdyne Europe Ltd
11 Merus Court, Meridian Business Park
Leicester
L19 1RJ
UK
NUTS: UKF2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Keith Willett
Birkbeck, University of London
London
UK
VI.4.2) Body responsible for mediation procedures
Birkbeck, University of London
Malet Street
London
WC1E 7HX
UK
VI.4.4) Service from which information about the review procedure may be obtained
Birkbeck, University of London
Malet Street
London
WC1E 7HX
UK
Internet address(es)
URL: www.bbk.ac.uk
VI.5) Date of dispatch of this notice
12/07/2018