Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of the West of England
Frenchay Campus, Coldharbour Lane
Bristol
BS16 1QY
UK
Contact person: Ollie Whittle
E-mail: Ollie.Whittle@uwe.ac.uk
NUTS: UKK11
Internet address(es)
Main address: http://www.uwe.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Graduation Ceremony Marquee Hire
Reference number: UWE/004/2018E
II.1.2) Main CPV code
44212320
II.1.3) Type of contract
Services
II.1.4) Short description
The University of the West of England (UWE) is seeking to appoint a supplier to provide marquee hire services for its graduation award ceremonies, held during July and November each year.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
432 325.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
44212320
44212320
II.2.3) Place of performance
NUTS code:
UKK11
Main site or place of performance:
II.2.4) Description of the procurement
The Strategic Communication and Engagement Department of the University of the West of England (UWE) is seeking to appoint a supplier to provide marquee hire services for its graduation award ceremonies, held during July and November each year at Bristol Cathedral. Approximately 6 000 students graduate in July and another 2 000 in November, with 3 one-hour ceremonies per day taking place across a 10 day (July) and 5 day (November) period. The marquee is used for around 90 minutes after each ceremony, hosting celebratory refreshments as well as vendors selling University memorabilia. Detailed information on the requirement can be found in the tender documents.
II.2.5) Award criteria
Quality criterion: Technical Merit, Quality of Service and Sustainability
/ Weighting: 65 %
Price
/ Weighting:
35 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 087-195660
Section V: Award of contract
Contract No: UWE/004/2018E
Title: Graduation Ceremony Marquee Hire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/07/2018
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Field and Lawn Ltd
100165
5 Atholl Crescent
Edinburgh
EH3 8EJ
UK
E-mail: info@fieldandlawn.com
NUTS: UKM75
Internet address(es)
URL: www.fieldandlawn.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 432 325.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: 81 575.00 GBP
Short description of the part of the contract to be subcontracted:
Provision of power supply, heating, cooling and toilet hire.
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of the West of England
Frenchay Campus, Coldharbour Lane
Bristol
BS16 1QY
UK
E-mail: purchasing@uwe.ac.uk
VI.4.2) Body responsible for mediation procedures
University of the West of England
Frenchay Campus, Coldharbour Lane
Bristol
BS16 1QY
UK
E-mail: Ollie.Whittle@uwe.ac.uk
Internet address(es)
URL: http://www.uwe.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
University of the West of England
Frenchay Campus, Coldharbour Lane
Bristol
BS16 1QY
UK
E-mail: Ollie.Whittle@uwe.ac.uk
Internet address(es)
URL: http://www.uwe.ac.uk
VI.5) Date of dispatch of this notice
13/07/2018