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Summary

OCID:
Published by:: SRUC
Authority ID:: AA22388
Publication date:: 17 July 2018
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

SRUC seeks an innovative solution that will provide access to a payroll system that allows self-input and reporting coupled to a Managed service covering payroll calculations, payroll advice, support and guidance where needed.

Tenderers must ensure that they meet all obligations as a data processor, as set out under the requirements of General data protection regulations (GDPR). Where data would be processed by any other third parties in execution of this Contract then these must be clearly stated in the tender response.

Tenderers must complete and submit both the ESPD, and Schedule 3, 4, 5, 6 and 7 of the Invitation to tender document. Failure to complete and submit the ESPD, and Schedule 3, 4, 5, 6 and 7 of this document will result in the tenderer’s submission being rejected.

The full requirement of each award criterion is detailed in Schedule 3 of the Invitation to Tender. Tenderers are requested to respond therein with clear proposals for each of the elements and should note the maximum word count for each section, if indicated.

A short list of a maximum of 3 suppliers will be drawn up based on the top 3 scores for award criteria Section 1, 2, 3, 4 and Pricing. The short listed suppliers will be invited to present their proposal and provide an overview of their system to SRUC. The presentation will be scored as per award criteria Section 5, with the awarded score being added to that for Section 1, 2, 3, 4 and Pricing.

Further tenderers are required to disclose:

1) whether they rely on the capacities of others and any sub-contractors not being relied on to meet the selection criteria (see ESPD Part II);

2) whether they can provide certification regarding payment of social security contributions and taxes (see ESPD Part II A.16.5);

3) whether they are enrolled in a relevant professional or trade register (see ESPD Part VI A);

4) details of Economic and Financial standing (see ESPD Part VI B).

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

Sruc

Kings Buildings, West Mains Road

Edinburgh

EH9 3JG

Telephone: +44 1315354384

E-mail: procurement@sruc.ac.uk

Fax: +44 1315354314

NUTS: UKM75

Internet address(es)

Main address: http://www.sruc.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00021

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.4) Type of the contracting authority

Other: Education, research and consultancy

I.5) Main activity

Other: Education, research and consultancy

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Contract for the Provision of Payroll Services

Reference number: 11800

II.1.2) Main CPV code

79211110

II.1.3) Type of contract

Services

II.1.4) Short description

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Lowest offer: 190 831.00 GBP/ Highest offer: 481 950.00 GBP

II.2) Description

II.2.2) Additional CPV code(s)

79631000

79211110

II.2.3) Place of performance

NUTS code:

UKM75

Main site or place of performance:

SRUC, West Mains Road, Edinburgh EH9 3JG, United Kingdom

II.2.4) Description of the procurement

Further tenderers are required to disclose:

1) whether they rely on the capacities of others and any sub-contractors not being relied on to meet the selection criteria (see ESPD Part II);

2) whether they can provide certification regarding payment of social security contributions and taxes (see ESPD Part II A.16.5);

3) whether they are enrolled in a relevant professional or trade register (see ESPD Part VI A);

4) details of Economic and Financial standing (see ESPD Part VI B).

II.2.5) Award criteria

Quality criterion: Professional ability and resources / Weighting: 15

Quality criterion: Customer service / Weighting: 10

Quality criterion: Data protection and quality / Weighting: 15

Quality criterion: Innovation and added value / Weighting: 5

Quality criterion: Presentation / Weighting: 5

Price / Weighting: 50

II.2.11) Information about options

Options: Yes

Description of options:

To ensure future functionality and best value, SRUC invites proposals for a HR system that could be added to our payroll system now or in the future.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 056-124144

Section V: Award of contract

Contract No: 11800

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

12/07/2018

V.2.2) Information about tenders

Number of tenders received: 3

Number of tenders received from SMEs: 0

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

MidlandHR

Ruddington Hall, Ruddington

Nottingham

NG11 6LL