Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Castle Rock Edinvar Housing Association
1 Hay Avenue
Edinburgh
EH16 4RW
UK
Telephone: +44 1316570600
E-mail: purchasing@placesforpeople.co.uk
Fax: +44 1316570700
NUTS: UKM
Internet address(es)
Main address: www.castlerockedinvar.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11422
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.housingprocurement.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http:///www.housingprocurement.com
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Castle Rock Edinvar — Stair and Communal Window Cleaning Services
II.1.2) Main CPV code
90900000
II.1.3) Type of contract
Services
II.1.4) Short description
Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a stair and communal window cleaning framework to achieve the standard set out within the cleaning outcome criteria documents.
Castle Rock Edinvar currently provide cleaning services to circa 515 stairs in the East Lothian, Edinburgh, Falkirk, Midlothian and West Lothian regions. The stock within these regions is owned and managed by CREHA and other PfP Group companies.
Castle Rock Edinvar currently spend approximately between 280 000 GBP and 350 000 GBP per annum for these services, comprising of both routine cleans and additional deep cleans.
II.1.5) Estimated total value
Value excluding VAT:
150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Castle Rock Edinvar Housing Association and its Group Partners have a vision of creating neighbourhoods where people choose to live. With internal communal stair and entrance areas that are clean, tidy and well maintained, this can positively contribute to how people feel about both their home and the area where they Live.
Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a stair and communal window cleaning framework to achieve the standard set out within the cleaning outcome criteria documents.
Castle Rock Edinvar currently provide cleaning services to circa 515 stairs in the East Lothian, Edinburgh, Falkirk, Midlothian and West Lothian regions. The stock within these regions is owned and managed by CREHA and other PfP Group companies.
Castle Rock Edinvar currently spend approximately between 280 000 GBP and 350 000 GBP per annum for these services, comprising of both routine cleans and additional deep cleans.
It is expected that each year a proportion of the most affected developments and the commercial cleans would be deep cleaned annually, most likely on a three year cycle as an average.
There are various objectives associated with the procurement. These include:
— embed an enhanced standard specification across the regions,
— streamline processes and gain efficiencies,
— increase the service level provided to customers,
— harness best practice and innovation with regards to social value aspects.
As part of the Cleaning Services, Castle Rock Edinvar wish to implement a reporting and management procedure to monitor and log the service delivery of the Contractor in conjunction with the Contract Administrator (CA) and the Resident Liaison Officer (RLO) as specified in the Service Level Agreement.
Contract term:
The initial contract term will be for a period of two (2) years with an option to extend for two (2) further periods of one (1) year each.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The initial contract term will be for a period of two (2) years, with an option to extend for two (2) further periods of one (1) year each.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition of they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders must confirm if they hold the particular authorisation or memberships: CHAS/SSIP/or comparable relevant accreditation. Please indicate within your ESPD response if the relevant documentation is available via electronic means. If so, please provide access information e.g. website address.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below.
Bidders will be required to have a minimum “general” yearly turnover of 350 000 GBP for the last 3 years.
Minimum level(s) of standards required:
Employer's (Compulsory) Liability Insurance = 5 000 000 GBP.
Public Liability Insurance = 5 000 000 GBP.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
4C1.2 — Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in Part II.2.4 of the OJEU Contract Notice.
4D.1 — The Bidder must hold UKAS (or equivalent) accredited third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or provide evidence of equivalent measures, provided they comply with the required standards.
4D.2 — The Bidder must hold UKAS (or equivalent) accredited third party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or provide evidence of equivalent measures, provided they comply with the required standards.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/08/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
15/08/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
(SC Ref:550426)
VI.4) Procedures for review
VI.4.1) Review body
Castle Rock Edinvar Housing Association
1 Hay Avenue
Edinburgh
EH16 4RW
UK
Telephone: +44 1316570600
Fax: +44 1316570700
Internet address(es)
URL: www.castlerockedinvar.co.uk
VI.5) Date of dispatch of this notice
16/07/2018