Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Stonewater Limited
Suite C, Lancaster House, Grange Business Park, Enderby Road, Whetstone
Leicester
LE8 6EP
UK
Telephone: +44 1384471065
E-mail: procurement@effefftee.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.stonewater.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Accommodation%2C-building-and-window-cleaning-services./9NEG824DKY
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Stonewater-Cleaning services contracts
Reference number: T1-4489
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
The services required by these contracts, can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.
II.1.5) Estimated total value
Value excluding VAT:
6 225 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Not applicable. A minimum of one contractor and a maximum of two contractors will be appointed.
II.2) Description
Lot No: 3
II.2.1) Title
South C
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
South East (England).
II.2.4) Description of the procurement
The services required in Lot 3 — South C can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical submission — Written responses
/ Weighting: 40
Quality criterion: Technical submission — Interview
/ Weighting: 20
Cost criterion: Completed tender book
/ Weighting: 40
II.2.6) Estimated value
Value excluding VAT:
3 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 108
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of 5 years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further 4r years (on a 2 years + 2 years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore 9 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
South F
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
South East (England)
II.2.4) Description of the procurement
The services required in Lot 6 — South F can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical submission — Written responses
/ Weighting: 40
Quality criterion: Technical submission — Interview
/ Weighting: 20
Cost criterion: Completed tender book
/ Weighting: 40
II.2.6) Estimated value
Value excluding VAT:
2 825 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 108
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further 4 years (on a 2 years + 2 years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore nine years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to the tender documentation for all relevant information on requirements relating to enrolment on professional or trade registers.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the tender documentation for all relevant information on the contract performance conditions.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/08/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/08/2018
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Early 2027
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of all or any contracts at any stage of the procurement process.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Accommodation%2C-building-and-window-cleaning-services./9NEG824DKY
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/9NEG824DKY
GO Reference: GO-2018716-PRO-12816002
VI.4) Procedures for review
VI.4.1) Review body
Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rose
Orpington
BR6 0JA
UK
E-mail: procurement@effefftee.co.uk
Internet address(es)
URL: www.effefftee.co.uk
VI.4.2) Body responsible for mediation procedures
The Royal Courts of Justice
The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying Economic Operators of the outcome of this procurement.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
16/07/2018