Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
City of York Council
Station Rise, York
York
YO1 6GA
UK
Contact person: Mark Woolford
Telephone: +44 1904552237
E-mail: mark.woolford@york.gov.uk
NUTS: UKE21
Internet address(es)
Main address: http://www.york.gov.uk
Address of the buyer profile: https://www.yortender.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
A Short Breaks Service for Adults / Young People with a Learning Disability
Reference number: DN301961
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of York Council has appointed a Provider to deliver a Short Breaks Service for Adults / Young people with a Learning Disability to the Council’s customers. The service is currently provided by Lifeways Community Care Ltd and based at 77 Flaxman Avenue, Tang Hall, York, the service will continue to be provided under a revised service specification.
The expiry of the current contract has provided the opportunity to consult on the current service and make amendments to the specification to bring it up to date to reflect changes in both national and local agendas, including the Council’s commitment to a robust local offer. Over the last 5 years there have been significant changes in legislation effecting the way children and adult services work. The Care Act (2014) replaced numerous previous laws for adult social care in England and set out new duties for local authorities and partners, and new rights for customers and carers.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 187 657.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE21
II.2.4) Description of the procurement
Following a comprehensive analysis of current provision and the future need for short breaks services the Council has decided to re-procure the current service based at Flaxman Avenue in York. The short break service facility is able to support the complex needs of adults who have profound and multiple learning disabilities as well as adults with autism from age 16+. Individuals who have a short break may have great difficulty in communicating or could have additional sensory and physical disabilities as well as complex health needs or behaviours which may at times challenge.
The Provider will deliver a 7 days per week / 365 days per year short break service for adults (18 years old and over), and young people from age 16 years old, with a learning disability. Not all the short breaks will be planned and there may be emergency placements. The Provider will ensure there is provision at all times for emergency placements. Emergency placements are for adults with a learning disability age 18 and over only and will be included within this allocation. An emergency placement will take priority over planned short break bookings. (An emergency is: an unplanned or unforeseen event that results in the immediate and unavoidable absence of the primary carer or back up carer).
Through this contract, the Provider will maintain and operate the York (Flaxman Avenue) based service providing a minimum of 1 400 guaranteed nights per annum for use by Adult Social Care. Once this allocation has been utilised short break provision will be purchased on a spot rate as identified in the tender schedule.
The Council expects that some of the existing staff at the current service based at Flaxman Avenue will transfer to the new service model to also be based at Flaxman Avenue (under the TUPE Regulations). The length of the contract will be 3 years with the option to extend for a further year.
II.2.5) Award criteria
Quality criterion: Quality Evaluation
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 216-449154
Section V: Award of contract
Contract No: DN301961
Title: A Short Breaks Service for Adults / Young People with a Learning Disability
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/07/2018
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Lifeways Community Care Ltd
04126127
London
SE1 0AS
UK
E-mail: tenders@lifeways.co.uk
NUTS: UKE21
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 187 657.00
EUR
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
16/07/2018