Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bicester Learning Academy
Churchill Road
Bicester
OX26 4RS
UK
Contact person: Lorraine Ashover
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKJ14
Internet address(es)
Main address: www.bicesterlearningacademy.co.uk
I.1) Name and addresses
Lord Williams's School
Oxford Road
Thame
OX9 2AQ
UK
Contact person: Lorraine Ashover
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKJ14
Internet address(es)
Main address: www.lordwilliams.oxon.sch.uk
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
I.4) Type of the contracting authority
Other: Education Institutes
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
School Catering Service
Reference number: MPN-10069
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of a school catering service for Bicester Learning Academy (consisting of The Cooper School and Glory Farm Primary School) and Lord Williams's School in Oxfordshire. This includes the supply of hot school lunches and morning break services on every school day of the year. Hospitality food services may also be required occasionally. The aim of the new catering service will be to improve the quality of meals offered, increase take up of school lunches by making them more attractive than a packed lunch option and to promote healthy eating. The appointment of successful tenderer will be made in order to ensure a new contract for catering is in place for the school from 1.9.2018. The contract is being offered for an initial period of 3 years with 2 possible extensions of 12 months each. There is a school catering kitchen and refectory onsite at each school. TUPE is expected to apply at each school, details of which can be found in the tender documentation.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
5 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Glory Farm Primary School
II.2.2) Additional CPV code(s)
55520000
55520000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Glory Farm Primary School, Hendo Place, Bicester, Oxon, OX26 4YJ
II.2.4) Description of the procurement
Provision of a school catering service for 3 to 11 year olds at Glory Farm Primary School in Oxfordshire. This includes the supply of hot school lunches on every school day of the year. Hospitality food services may also be required occasionally. The aim of the new catering service will be to improve the quality of meals offered, increase take up of school lunches by making them more attractive than a packed lunch option and to promote healthy eating. The appointment of successful tenderer will be made in order to ensure a new contract for catering is in place for the school from 1.9.2018. The contract is being offered for an initial period of 3 years with 2 possible extensions of 12 months each. TUPE is expected to apply at the school, details of which can be found in the tender documentation.
II.2.5) Award criteria
Quality criterion: Price is not the only award criterion and all criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Minimum contract length of 3 years with 2 options to extend for 12 months each meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
The Cooper School
II.2.2) Additional CPV code(s)
55520000
55520000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
The Cooper School, Churchill Road, Bicester, Oxon, OX26 4RS
II.2.4) Description of the procurement
Provision of a school catering service for 11 to 18 year olds at The Cooper School in Oxfordshire. This includes the supply of hot school lunches and break time services on every school day of the year. Hospitality food services may also be required occasionally. The aim of the new catering service will be to improve the quality of meals offered, increase take up of school lunches by making them more attractive than a packed lunch option and to promote healthy eating. The appointment of successful tenderer will be made in order to ensure a new contract for catering is in place for the school from 1.9.2018. The contract is being offered for an initial period of 3 years with two possible extensions of 12 months each. TUPE is expected to apply at the school, details of which can be found in the tender documentation.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Minimum contract length of 3 years with 2 options to extend for 12 months each meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Lord Williams's School
II.2.2) Additional CPV code(s)
55520000
55520000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Lord Williams's School, Oxford Road, Thame, Oxon, OX9 2AQ
II.2.4) Description of the procurement
Provision of a school catering service for 11 to 18 year olds at Lord Williams's School in Oxfordshire. This includes the supply of hot school lunches and break time services on every school day of the year. Hospitality food services may also be required occasionally. The aim of the new catering service will be to improve the quality of meals offered, increase take up of school lunches by making them more attractive than a packed lunch option and to promote healthy eating. The appointment of successful tenderer will be made in order to ensure a new contract for catering is in place for the school from 1.9.2018. The contract is being offered for an initial period of 3 years with 2 possible extensions of 12 months each. TUPE is expected to apply at the school, details of which can be found in the tender documentation.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
Minimum contract length of 3 years with 2 options to extend for 12 months each meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 041-089837
Section V: Award of contract
Lot No: 1
Contract No: Glory Farm Primary School
Title: Glory Farm Primary School — School catering services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/06/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Alliance in Partnership
3577003
The Old Borough Hall, 8 Borough Court, Grammar School Lane,
Halesowen
B63 3SW
UK
NUTS: UKG3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 200 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: The Cooper School
Title: The Cooper School — School catering services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/06/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Alliance in Partnership
3577003
The Old Borough Hall, 8 Borough Court, Grammar School Lane,
Halesowen
B63 3SW
UK
NUTS: UKG3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: Lord Williams's School
Title: Lord Williams's School — School catering services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/06/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
T(n)S Catering Management Limited
04811572
Perseus House, 3 Chapel Court, Holly Walk
Leamington Spa
CV32 4YS
UK
NUTS: UKG13
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 650 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Please refer to Section V1.4.3
Bicester
UK
VI.4.2) Body responsible for mediation procedures
Bicester Learning Academy
Churchill Road
Bicester
OX26 4RS
UK
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
Internet address(es)
URL: www.bicesterlearningacademy.co.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Bicester Learning Academy (comprising Glory Farm Primary School and The Cooper School) and Lord Williams's School will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
Bicester Learning Academy
Churchill Road
Bicester
OX26 4RS
UK
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
Internet address(es)
URL: www.bicesterlearningacademy.co.uk
VI.5) Date of dispatch of this notice
16/07/2018