II.2.2) Additional CPV code(s)
79999100
48311000
II.2.3) Place of performance
NUTS code:
UKL15
II.2.4) Description of the procurement
The requirement is for a package of an Electronic Document Record Management System (EDRMS) and a record digitisation (scanning) service. The requirement is for a single package of 2 services; an Electronic Document Management Record System (EDRMS) and a digitisation (scanning) service to scan our paper patient records.
The EDRMS system must be ;
- A product compatible with viewing images via the Welsh Clinical Portal (WCP)
- Stand-alone functionality in the event of WCP downtime
- An EDRMS which not only stores and presents digitised images but offers the functionality for users to view/sort/search images as required to suit their needs.
- A future-proof product with functionality to develop according to the organisation’s needs
- Functionality to improve communication with primary care in future
- Examples of previous use in other NHS organisations
- A product updated in line with competitors and Microsoft, Internet Explorer updates, etc.
- Ability to create e-forms for live entry of clinical information at the point of care, to reduce creation of paper records.
- Ability to move forms/images around the organisation electronically to aid workflow
- Very detailed information on system robustness and security
- Ability to audit access to records
- Ability to restrict access to records (or parts of records) as appropriate to job role
Scanning service must be;
- A professional digitisation service, working to recognised quality standards, i.e. ISO 9001, ISO 27001, BS10008
- Digitisation using metadata and indexing, which help the user identify and retrieve images and records when searching and viewing the record
- The ability to scale production up or down according to CTUHB’s timescales
- A contracted level of service that ensures service to CTUHB is maintained in the event of staff shortage or equipment breakdown, etc.
- Be able to scan upto 200,000 patient records in a 2 year period.
- provided on site service or any urgently required records must either in the original paper format or in electronic format, be available within a maximum of 2 hours of leaving the CTUHB Hub site on a 24hr/7days/365days a year basis.
II.2.5) Award criteria
Quality criterion: As per Documentation
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No