Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Frimley Health NHS Foundation Trust
Portsmouth Road
Frimley
GU16 7UJ
UK
Telephone: +44 1276604604
E-mail: david.burrows@nhs.net
NUTS: UKJ25
Internet address(es)
Main address: www.frimleyhealth.nhs.uk
Address of the buyer profile: https://commercialsolutions.bravosolution.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://commercialsolutions.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://commercialsolutions.bravosolution.co.uk/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Interpreting and Translation Services to Frimley Health NHS Foundation Trust
Reference number: FH/2018/CH04
II.1.2) Main CPV code
79530000
II.1.3) Type of contract
Services
II.1.4) Short description
Frimley Health NHS Foundation seeks to contract with a competent economic operator to provide Interpreting and Translation Services on its sites, and it is envisaged that this will be a mixture of face-to-face, telephone and video interpreting, to include foreign language and non-verbal communication (such as, but not limited to British Sign Language), and will also include the provision of translation services for printed and electronic media.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
No
II.2) Description
Lot No: 1
II.2.1) Title
Verbal Interpreting Services
II.2.2) Additional CPV code(s)
79530000
79540000
II.2.3) Place of performance
NUTS code:
UKJ1
UKJ2
Main site or place of performance:
Frimley Park Hospital, Portsmouth Road, Surrey GU16 7UJ, Heatherwood Hospital, London Road, Ascot SL5 8AA, Wexham Park Hospital, Wexham Street, Slough SL2 4HL.
II.2.4) Description of the procurement
Verbal face-to-face, telephonic and video-conferencing interpreting and translation services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This contract shall be for up to a maximum of 36 months initially with options to extend for up to a further 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see main Notice and Procurement Documentation for further details
Lot No: 2
II.2.1) Title
Non-verbal Interpreting Services
II.2.2) Additional CPV code(s)
79530000
79540000
II.2.3) Place of performance
NUTS code:
UKJ1
UKJ2
Main site or place of performance:
Frimlay Park Hospital, Portsmouth Road, Surrey GU16 7UJ, Heatherwood Hospital, London Road Ascot SL5 8AA, Wexham Park Hospital, Wexham Street, Slough SL2 4HL.
II.2.4) Description of the procurement
Non-verbal face-to-face and video conferencing interpreting services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This contract shall be for up to a maximum of 36 months initially with options to extend for up to a further 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please see the Main Notice and Procurement Documentation for further details.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Details in the Selection Questionnaire
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/08/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
27/07/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. Suppliers Instructions — How to Express Interest in this Tender:
1) Register your company on the eSourcing portal (this is only required once)
— Browse to the eSourcing Portal: https://commercialsolutions.bravosolution.co.uk and click the link to register
— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2) Express an Interest in the tender
— Login to the portal with the username/password
— Click the “PQQs / ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)
— Click on the relevant PQQ/ ITT to access the content.
— Click the “Express Interest” button at the top of the page.
— This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only)
— You can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ ITT Details” box.
3) Responding to the tender
— Click “My Response” under “PQQ/ ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining)
— You can now use the “Messages” function to communicate with the buyer and seek any clarification
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Companies should note that suppliers will be shortlisted based on the responses to the questions in the Selection Questionnaire identified in the Procurement documentation, on the Trust's e-tendering system, Bravo. A full response to the pre-qualification questions is therefore required before the deadline for receipt of expressions of interest.
VI.4) Procedures for review
VI.4.1) Review body
Frimley Health NHS Foundation Trust
Portsmouth Road
Frimley
GU16 7UJ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Frimley Health NHS Trust will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract and debriefing information is communicated to tenderers. Please note that a voluntary (non-mandatory) standstill period will be observed at the point at which short-listing is undertaken after the evaluation of the Selection Questionnaire. This voluntary Standstill Period will be 7 calendar days.
If an appeal regarding the award of a contract has not be successfully resolved the Public Contracts Regulation 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
17/07/2018