Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Chesterfield Royal Hospital NHS Foundation Trust
S44 5BL
Chesterfield
UK
E-mail: in@tendhost.co.uk
NUTS: UKF
Internet address(es)
Main address: https://in-tendorganiser.co.uk/noecpc
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendorganiser.co.uk/noecpc
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Outbound Mail Service — South Derbyshire District Council
Reference number: CRH 02479
II.1.2) Main CPV code
64000000
II.1.3) Type of contract
Services
II.1.4) Short description
Outbound mail service South Derbyshire District Council are looking to procure a service to print and mail transactional billing corporate documents, incorporating a hybrid mail service. Hybrid mail is mail that is delivered using a combination of electronic and physical delivery. Usually, it involves digital data being transferred into physical letter items at distributed print centers located as close as possible to the final delivery address. Please refer to tender documentation for more information and the additional information section of this notice.
II.1.5) Estimated total value
Value excluding VAT:
800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
64000000
II.2.3) Place of performance
NUTS code:
UKF13
Main site or place of performance:
II.2.4) Description of the procurement
The provision of Outbound mail service for South Derbyshire District Council.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for an initial period of 2 years with the provision to extend for a further separate 12 + 12 months extensions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be for an initial period of 2 years with the provision to extend for a further separate 12 + 12 months extensions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/08/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/08/2018
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
If you require any further assistance please consult the on line help or contact the e tendering help desk on 0844 2728810 The deadline for submitting a response to the ITT is 24.8.2018. Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English courts. South Derbyshire District Council is not liable for any costs incurred by those expressing an interest in and/or tendering for this contract opportunity. South Derbyshire District Council reserves the right to terminate the procurement process at any time (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears it can be more advantageously procured by alternative means. The most economically advantageously or any tender will not automatically be accepted. The range stated in II.1.5 of this notice is indicative only and the final value of the contract will depend on the final tenders received by South Derbyshire District Council and the tender submitted by the successful tenderer. South Derbyshire District Council therefore reserves the right to award a contract for more or less than the ranges indicated in section II.1.5 of this notice. The range in II.1.5 includes the cost of the option to extend the contract for up to a further 2 years.
VI.4) Procedures for review
VI.4.1) Review body
Chesterfield Royal Hospital NHS Foundation Trust
Chesterfield
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
17/07/2018