This site uses cookies. By continuing to browse the site you are agreeing to our use of cookies. Read our Privacy Notice. Accept Cookies

View Notice

The buyer is not using this website to administer the notice. To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Add notice to my Sell2Wales Interest List

Notice Details

Title: Upgrade Ex Libris Library Management System
Published by: The University of Nottingham
Publication Date: 20/07/2018
Deadline Date:
Deadline Time:
Notice Type: VEAT
Has Documents: No
Has ESPD: No
Abstract:

The University intends to award a contract for up to three years for the upgrade and maintenance of its current library management system (LMS) to Ex Libris, a specialist in software for the library sector. This will upgrade from Ex Libris's Aleph, SFX, MetaLib and Verde products to their Alma product, thus reducing the need for multiple products. This system is owned, supplied and supported exclusively by Ex Libris. The current library management system, Aleph, is already integrated with Campus Solutions at UNNC and UNMC and a different system (with different technical architecture) would mean considerable additional development effort. Ex Libris are the only supplier who have an existing data centre in China and a proven support model for global campus operation. The implementation plan for the global solution shall commence in August 2018.

The existing version of the system is several years old, meaning that the upgrade process will be overly complex and beyond the capability of the institution. As Ex Libris is the developer of the software, it is envisaged that this upgrade will be executed with minimal risk of technical failure and data and process migration for internal staff will be significantly reduced in a global environment. As alternate system would present significant financial, technical, quality and reputational risks for the University that could not be mitigated against.

The Global reach is essential and the feasibility or ability to change is restricted by Suppliers who can promote the Global need and therefore when considering the relative benefit, the cost would outweigh the advantage that might accrue. Thus for reasons of timescale and staff capacity alongside core business activity, the only viable option is an upgrade through Ex Libris.

Voluntary ex ante transparency notice

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

University of Nottingham

University Park

Nottingham

NG7 2RD

UK

Contact person: Cheryl Choong Lewis

E-mail: cheryl.choonglewis@nottingham.ac.uk

NUTS: UK

Internet address(es)

Main address: www.nottingham.ac.uk

Address of the buyer profile: https://www.nottingham.ac.uk/fabs/procurement/people/index.aspx

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Upgrade Ex Libris Library Management System

Reference number: PROC CCL ITT 1013

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

An upgrade of the University's current Library Management System, Ex Libris, for up to 3 years for the upgrade and maintenance of its current library management system (LMS) to Ex Libris, a specialist in software for the library sector.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 720 000.00 GBP

II.2) Description

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

University of Nottingham (UK), University of Nottingham Ningbo China (UNNC) and University of Nottingham Malaysia (UNNM)

II.2.4) Description of the procurement

The University intends to award a contract for up to three years for the upgrade and maintenance of its current library management system (LMS) to Ex Libris, a specialist in software for the library sector. This will upgrade from Ex Libris's Aleph, SFX, MetaLib and Verde products to their Alma product, thus reducing the need for multiple products. This system is owned, supplied and supported exclusively by Ex Libris. The current library management system, Aleph, is already integrated with Campus Solutions at UNNC and UNMC and a different system (with different technical architecture) would mean considerable additional development effort. Ex Libris are the only supplier who have an existing data centre in China and a proven support model for global campus operation. The implementation plan for the global solution shall commence in August 2018.

The existing version of the system is several years old, meaning that the upgrade process will be overly complex and beyond the capability of the institution. As Ex Libris is the developer of the software, it is envisaged that this upgrade will be executed with minimal risk of technical failure and data and process migration for internal staff will be significantly reduced in a global environment. As alternate system would present significant financial, technical, quality and reputational risks for the University that could not be mitigated against.

The Global reach is essential and the feasibility or ability to change is restricted by Suppliers who can promote the Global need and therefore when considering the relative benefit, the cost would outweigh the advantage that might accrue. Thus for reasons of timescale and staff capacity alongside core business activity, the only viable option is an upgrade through Ex Libris.

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition in the Official Journal of the European Union

Justification for selected award procedure:

The procurement falls outside the scope of application of the Directive

Explanation:

The University intends to award a contract for up to three years for the upgrade and maintenance of its current library management system (LMS) supplied by Ex Libris, a specialist in software for the library sector. This will upgrade Ex Libris’ Aleph to their Alma [platform], and will mean we no longer require their DigiTool, SFX, or Verde products, reducing the need for maintenance of multiple products. Alma is owned, supplied, and supported exclusively by Ex Libris.

The existing LMS, Aleph, is already deployed across all University of Nottingham campuses including UNNC and UNMC, and integrates with all appropriate University systems. The scale and complexity of the international technical architecture means that moving to a new system would mean considerable additional implementation and development effort.

Aleph is over 20-years old and our version rather out-of-date, meaning that remaining with Aleph would be overly complex and beyond the capability of the institution. As Ex Libris are the developer of Alma, and the upgrade is tried and tested, it is envisaged that it will be executed with minimal risk of technical failure and data and process migration for staff will be significantly reduced across all three campuses. An alternate system would present significant technical, quality, and reputational risks for the University that could not be mitigated against.

The substantial resource required to change LMS supplier is incompatible with the staff capacity available, and therefore when considering the relative benefit, the risk would outweigh any advantage that might accrue. The architecture of Alma lends itself to collaboration within the higher education community and presents opportunities for cost savings. Thus, for reasons of timescale and staff capacity alongside core business activity, the only viable option is an upgrade to Alma from Ex Libris.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

Section V: Award of contract/concession

Contract No: PROC CCL ITT 1013

Title: Library Management System

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

04/07/2018

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Ex Libris UK Limited

03438440

5th Floor, 3 Dorset Rise

London

EC4Y 8EN

UK

NUTS: UK

Internet address(es)

URL: https://www.exlibrisgroup.com/

The contractor is an SME: No

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Total value of the concession/lot: 720 000.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

The contracting authority waits for a period of at least 10 calendar days from the day following the date of publication for the VEAT Notice before concluding the contract.

VI.4) Procedures for review

VI.4.1) Review body

University of Nottingham, Procurement Department

Kings Meadow Campus, Lenton Lane

Nottingham

NG7 2RD

UK

Telephone: +44 1159515151

E-mail: procurement@nottingham.ac.uk

VI.5) Date of dispatch of this notice

18/07/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: cheryl.choonglewis@nottingham.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
48000000Software package and information systemsComputer and Related Services

Delivery Locations

Delivery Locations
IDDescription
100UK - All

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Copyright © Sell2Wales