Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Franklin College
Chelmsford Avenue
Grimsby
DN23 5BY
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKE13
Internet address(es)
Main address: http://www.franklin.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/franklin_college
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Franklin College — Tender for Catering Services
II.1.2) Main CPV code
55523000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering services for Franklin College, Chelmsford Avenue, Grimsby, DN34 5BY.
Franklin is North East Lincolnshire’s top performing college and is located close to the centre of Grimsby town. The college provides modern facilities in well-kept buildings. Franklin recognises its place within the community and works with local and national companies, clubs, societies and charities to provide opportunities for our students. Franklin is proud to be a college which supports Equality, Diversity and Inclusion among students and staff in order to achieve their full potential in a supportive and inclusive environment. Franklin is innovative and outward-looking.
II.1.5) Estimated total value
Value excluding VAT:
4 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE13
Main site or place of performance:
Franklin College
Grimsby
United Kingdom
II.2.4) Description of the procurement
Catering for approximately 2 739 students and 150 staff, the college has a main dining area, a coffee shop, a retail shop and vending machines that the catering staff currently service.
The Client is keen to ensure that students and staff are encouraged to use the catering facilities and that the food offer is enticing and appropriate to the student and staff population whilst offering best value for money to the students and the college itself.
The Client has managed its own catering for a number of years and is now seeking a Supplier to manage its catering facilities who has the relevant experience and expertise in the sector and the drive and innovation to maximise the potential of the catering service. The Client would welcome investment in a branded coffee outlet such as Costa or Starbucks.
In addition to provision in the coffee shop and restaurant, there is the requirement for occasional hospitality including tea and coffee trays, buffets and working lunches.
The contract will commence on 1.1.2019 for an initial period of 3 years with an option to extend for a further 2 years.
The contract value is approximately 900 000 GBP per annum.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2019
End:
31/12/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/08/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/09/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/franklin_college
The closing date for receipt of the Selection Questionnaire is 24.8.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Franklin College
Grimsby
UK
VI.5) Date of dispatch of this notice
20/07/2018