Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Guinness Partnership Ltd
Bower House, 1 Stable Street
Oldham
OL9 7LH
UK
Contact person: Procurement
E-mail: procurement@guinness.org.uk
NUTS: UK
Internet address(es)
Main address: http://www.guinnesspartnership.com/
Address of the buyer profile: http://www.guinnesspartnership.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.housingprocurement.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/register
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Payroll Solution
Reference number: DN351995
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Guinness Partnership are seeking to procure a payroll software solution and bureau service.
This tendering exercise will seek to identify the most appropriate solution to deliver an effective and cost efficient payroll for The Partnership.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79211110
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Guinness wishes to contract with one Supplier to provide a payroll solution, including a bureau service for The Partnership. Guinness has in the region of 3 025 employees and operates multiple remuneration schemes. The HR team and IT teams are based in Oldham. It is expected that there will be seven users within HR that will administer the payroll solution.
Guinness expect to use the supplier software to process the payroll from Gross to Net, process expenses and process pensions, with the supplier responsible for the processing all BACS payments including wages and third parties etc.
Guinness wish to procure a solution that is scalable in order to facilitate a phased move to a software only service, if required, during the life of the contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Contracting Authority will be able to, at its discretion, extend the contract period up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The supplier can submit a solution which is either internally hosted or externally hosted.
Guinness reserve the right not to order additional modules outside of the core payroll solution.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/08/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/08/2018
Local time: 12:10
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The Guinness Partnership Limited
30 brock Street, Regent's Place
London
NW1 3FG
UK
Telephone: +44 3031231890
Internet address(es)
URL: www.guinnesspartnership.com
VI.5) Date of dispatch of this notice
20/07/2018