Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Department of Finance
303 Airport Road West
Belfast
BT3 9ED
UK
Contact person: Collaboration.CPDfinance-ni.gov.uk
E-mail: Collaboration.CPD@finance-ni.gsi.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department of Finance
Clare House, 303 Airport Road West
Belfast
BT3 9ED
UK
E-mail: Collaboration.CPD@finance-ni.gsi.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DoF - Clare House FM (ID 1186416)
Reference number: ID 1186416
II.1.2) Main CPV code
79520000
II.1.3) Type of contract
Services
II.1.4) Short description
The Department of Finance intends to establish a new contract for ‘soft’ facilities management (FM) services for Clare House. To establish a cleaning, catering, security, waste management, reception, helpdesk, mail room, reprographics and meeting room management contract with a contractor who will provide a single point of responsibility for managing and delivering all the specified Services in a flexible and responsive way.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
1 125 000.00
GBP/ Highest offer:
1 350 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79993000
79993100
90919200
90911200
90900000
55520000
98341130
98341110
79710000
90511000
90911000
79992000
42933000
72253100
II.2.3) Place of performance
NUTS code:
UKN06
II.2.4) Description of the procurement
The Department of Finance intends to establish a new contract for ‘soft’ facilities management (FM) services for Clare House. To establish a cleaning, catering, security, waste management, reception, helpdesk, mail room, reprographics and meeting room management contract with a contractor who will provide a single point of responsibility for managing and delivering all the specified Services in a flexible and responsive way.
II.2.5) Award criteria
Quality criterion: Service Delivery to meet the Schedule
/ Weighting: 21
Quality criterion: Contract set up and Implementation
/ Weighting: 4.5
Quality criterion: Performance Management and Contract
/ Weighting: 4.5
Cost criterion: Price
/ Weighting: 70
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend for two periods of twenty-four months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 045-098581
Section V: Award of contract
Contract No: 1
Title: Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/07/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Mount Charles Group Ltd
Annon House, 261-263 Ormeau Road
Belfast
BT7 3GG
UK
Telephone: +44 2890320070
E-mail: mary.millen@mountcharles.com
Fax: +44 2890245391
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 120 000.00
GBP
/ Highest offer:
1 350 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 4 %
Short description of the part of the contract to be subcontracted:
Collection and Safe disposal of Waste
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures.
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD complied with the Public Contracts Regulations 2015 incorporating a standstill period (i.e. 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. CPD will comply with the Public Contracts Regulations 2015 and, where.. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is.. communicated to tenderers. That notification will provide full information on the award decision. Allowing time for the unsuccessful.tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
20/07/2018