Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Zero Waste Scotland Ltd
Ground Floor, Moray House, Forthside Way
Stirling
FK8 1QZ
UK
Telephone: +44 1786433930
E-mail: procurement@zerowastescotland.org.uk
NUTS: UKM
Internet address(es)
Main address: http://www.zerowastescotland.org.uk/content/tenders
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA20802
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Revolve Marketing Delivery and Coordination
Reference number: 18-CE-014-OJ
II.1.2) Main CPV code
79416000
II.1.3) Type of contract
Services
II.1.4) Short description
Revolve is Scotland’s national quality standard for stores that sell second-hand items. The Revolve brand acts as a kitemark of quality and is awarded to stores that meet high standards in regard to the look and feel of the store, customer service and rigorous quality and safety checks on all items for sale. The brand acts as a reassurance to consumers that they can buy second-hand with complete confidence, and reap the benefit of being able to find unique one-off bargains built to last and find brands for less.
II.1.5) Estimated total value
Value excluding VAT:
1 074 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79342000
79340000
79413000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Revolve has been steadily growing for the past 6 years. There are currently 122 certified stores across Scotland, from the Borders all the way to Shetland. Revolve is now moving into a new phase. Work to this point has centred around building a large enough network to warrant national promotion. We are now working to a new 5 year plan that aims to position Revolve as a nationally recognised brand. We want people to recognise the brand, to know what it means, and to know how to find their local store. We want them to visit their local store. We want them to have a great experience and start to go habitually. Eventually we want second-hand to be a natural and first option for a huge range of purchases.
This 4 year plan needs dedicated communications partners to help deliver it. We’re looking for a lead contractor to help us achieve this vision. We need to work across PR, digital, out-of-home media and in the stores themselves to ensure that the Revolve brand cuts through and drives behaviour change towards a revolution in second-hand shopping for Scotland. We need an experienced communications agency that can coordinate and deliver this by providing expert project management, using in-house capability to deliver the outputs that match their organisations skill sets and sub-contracting any specialist support required.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 65
Price
/ Weighting:
35
II.2.6) Estimated value
Value excluding VAT:
1 074 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.1 of the Notice is not applicable to this procurement exercise.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Statements for 4B.5.1-3
The bidder confirms that they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (Employer’s (Compulsory) Liability Insurance).
The bidder confirms that they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (For other insurances).
Minimum level(s) of standards required:
Statements for 4B.5.1-3
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
— Employer’s (Compulsory) Liability Insurance = 5 000 000,00 GBP,
— Public Liability Insurance = 10 000 000,00 GBP,
— Professional Indemnity Insurance = as noted in the tender document.
http://www.hse.gov.uk/pubns/hse40.pdf
Note: Bidders should refer to the “Supplementary Information for Selection Criteria”, which is provided as an additional document for this procurement exercise, for further information on submission of evidence and how responses to these questions will be evaluated.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Statement for 4C.1.2
Please provide relevant examples of supplies and/or services carried out during the last 3 years as specified in the Contract Notice. Examples from both public and/or private sector customers and clients may be provided.
Statement for 4D.1
Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards, including accessibility for disabled persons? If not, please explain why and specify which other means of proof concerning the quality assurance scheme can be provided.
Minimum level(s) of standards required:
Statement for 4C.1.2
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services / suppliers as described in Part II.2.4 of the OJEU Contract Notice, or the relevant section of the Site Notice.
Statements for 4D.1
Bidders must be able to demonstrate the following:
2f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged.
Statements for 4D.2
Bidders must be able to demonstrate the following:
2e. Documented arrangements checking, reviewing and where necessary improving, the bidder’s environmental management performance and the environmental impact of this organisation, demonstrating that it has a system for monitoring environmental management procedures on an on-going basis and for updating them at periodic intervals. These must include details of the procedures in place to access and deal with environmental risks.
2f. Procedures for dealing with waste (e.g. waste management plans, waste segregation, recycling etc.).
Note: Bidders should refer to the “Supplementary Information for Selection Criteria”, which is provided as an additional document for this procurement exercise, for further information on submission of evidence and how responses to these questions will be evaluated.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/08/2018
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
27/08/2018
Local time: 15:00
Place:
Zero Waste Scotland.
Information about authorised persons and opening procedure:
Procurement Officer.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Zero Waste Scotland is not using the ESPD module on PCS for this procurement exercise. Bidders must therefore download the ESPD (Scotland) provided for this procurement exercise as an additional document in order to prepare a response.
Failure to follow the instructions provided in either the “Supporting Information for Selection Criteria” document or the Tender document may result in your ESPD (Scotland) response and/or Tender submission being ruled non-compliant. Please read these instructions carefully prior to completing and submitting any response. Any questions relating to these instructions must be raised using the Question and Answer facility through the PCS website.
The questions, weightings and scoring methodology for Selection Criteria can be found in the “Supporting Information for Selection Criteria” document.
Bidders are reminded that only information provided as a direct response to the ESPD (Scotland) will be evaluated. Bidders should complete their response on the basis that Zero Waste Scotland, its staff and advisers have no prior knowledge of their organisation.
Bidders should note that Zero Waste Scotland will carry out due diligence checking on statements made within ESPD (Scotland) responses. A request from Zero Waste Scotland to provide evidence in support of statements made by a Bidder in their ESPD (Scotland) response does not infer that the Bid or the Bidder has been successful.
Quality submissions will be scored using the Scottish Government's recommended scoring convention:
4 — Excellent: Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
3 — Good: Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
2 — Acceptable: Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
1 — Poor: Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient / limited details or explanation to demonstrate how the requirement will be fulfilled.
0 — Unacceptable: Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
Please do not contact Zero Waste Scotland following a response or submission to enquire if or when a decision will be made. An indicative timetable is provided in the Contract Notice, and Zero Waste Scotland will inform all Bidders of decisions or delays at the same time, by email to the nominated contact only as identified in your response or submission.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=551890
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:551890)
VI.4) Procedures for review
VI.4.1) Review body
Zero Waste Scotland Ltd
Ground Floor, Moray House, Forthside Way
Stirling
FK8 1QZ
UK
Telephone: +44 1786433930
Internet address(es)
URL: http://www.zerowastescotland.org.uk/content/tenders
VI.5) Date of dispatch of this notice
27/07/2018