Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
UK
Contact person: Caroline Brown
Telephone: +44 1316509643
E-mail: c.m.brown@ed.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EC0795 Lift Maintenance
Reference number: EC0795
II.1.2) Main CPV code
50750000
II.1.3) Type of contract
Services
II.1.4) Short description
Award value based on planned annual maintenance only and does not incorporate reactive repairs.
The University of Edinburgh invites competitive tenders for a planned and reactive maintenance of lifts contract, which would ensure the University are operating safe and compliant lifts throughout the estate.
The Lift Portfolio will be split into 2 lots – City Centre and Peripheral Buildings.
We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice.
Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
170 600.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Central Area
II.2.2) Additional CPV code(s)
50750000
42416100
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
Lot 1 Central Area. The contract will require suppliers to provide a fully comprehensive lift service to the University. This will include the regular planned preventative maintenance, 24 hour breakdown response and all repairs to the lifts to keep them operating in a safe and reliable condition. The repairs will include any defects that are reported within the LOLER Thorough Examinations and those identified during Maintenance Evaluation Audits by our Lift Consultants.
It is intended that the contract is in place for an initial 2 years with the option to extend for a further 2 years in total.
Due to the size of the estate and number of buildings included in the testing, this tender has been split into 2 Lots to reduce any risk associated with delivery of the service with 1 supplier
The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each Lot however to mitigate any risk to University, UoE will not appoint the same supplier to both Lot 1 and Lot 2.
In the event the same supplier wins both Lot 1 and 2, they will be awarded the geographical zone area which has the highest value attached to it (Lot 2). The second highest scoring supplier within Lot 1 will be awarded Lot 1.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Award value based on planned annual maintenance only
Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Lot No: 2
II.2.1) Title
Peripheral Area
II.2.2) Additional CPV code(s)
42416100
50750000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Science and Engineering Zone Buildings and Medical and Veterinary Zone Buildings
II.2.4) Description of the procurement
Lot 2 Peripheral Area.
The contract will require suppliers to provide a fully comprehensive lift service to the University. This will include the regular planned preventative maintenance, 24 hour breakdown response and all repairs to the lifts to keep them operating in a safe and reliable condition. The repairs will include any defects that are reported within the LOLER Thorough Examinations and those identified during Maintenance Evaluation Audits by our Lift Consultants.
It is intended that the contract is in place for an initial 2 years with the option to extend for a further 2 years in total.
Due to the size of the estate and number of buildings included in the testing, this tender has been split into 2 Lots to reduce any risk associated with delivery of the service with 1 supplier
The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each Lot however to mitigate any risk to University, UoE will not appoint the same supplier to both Lot 1 and Lot 2.
In the event the same supplier wins both Lot 1 and 2, they will be awarded the geographical zone area which has the highest value attached to it (Lot 2). The second highest scoring supplier within Lot 1 will be awarded Lot 1.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Award value based on planned annual maintenance only.
Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 245-512174
Section V: Award of contract
Lot No: 1
Title: Central Area
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/07/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ThyssenKrupp Elevator UK
7 Buchanan Gate Business Park, Cumbernauld Road, Stepps
Glasgow
G33 6FB
UK
NUTS: UKM82
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 89 090.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Peripheral Area
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/07/2018
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Orona Limited
Suite 6, Ellismuir House, Ellismuir Way, Tannochside Park
Glasgow
G71 5PW
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 81 510.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NOTE: Bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met applicable social, environmental and labour obligations under national, EU, and international law (as indicated in ESPD section 3D). Without prejudice to any relevant obligations, suppliers should note that this includes obligations for certain organisations under:
— the Modern Slavery Act 2015 (available at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted),
— the ILO conventions and other measures listed in Annex X of Directive 2014/24/EU (available at http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN)
— the Equality Act 2010 (available at https://www.legislation.gov.uk/ukpga/2010/15/contents)
— the Employment Relations Act 1999 (Blacklists) Regulations 2010 (http://www.legislation.gov.uk/uksi/2010/493/contents/made) — this is grounds for mandatory exclusion or termination at any procurement or contract stage.
At any stage, bidders and/or relevant subcontractors may be required to provide statements and means of proof demonstrating their compliance with these obligations or the reliability of their self-cleansing measures, including the annual statement as provided for by section 54 of the Modern Slavery Act for organisations with a turnover of 36 000 000 GBP or over.
(SC Ref:551209)
VI.4) Procedures for review
VI.4.1) Review body
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
UK
Telephone: +44 1316502508
Internet address(es)
URL: http://www.ed.ac.uk/schools-departments/procurement/supplying
VI.5) Date of dispatch of this notice
26/07/2018