Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The University Caterers Organisation Ltd (TUCO Ltd)
3rd Floor National House, 36 St Ann Street
Manchester
M2 7LE
UK
Contact person: Nicola Mellor
Telephone: +44 1617133426
E-mail: info@tuco.ac.uk
NUTS: UK
Internet address(es)
Main address: www.tuco.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/tuco/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/tuco/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/tuco/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Distribution of Hot Beverage Ingredients, Equipment and Associated Coffee Shop Products
Reference number: CAT11048-TU
II.1.2) Main CPV code
15860000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The scope of commodities to be covered in the framework are as follows:
Coffee in various formats
Speciality Coffee
Tea in various formats
Hot Chocolate
Coffee machinery (Sale/Lease/FOL and Maintenance ability)
Other coffee shop items such as cakes, pastries, confectionery, etc.
Ancillaries such as branded/non-branded disposables and non-disposables
Barista equipment
Training
It is envisaged that suppliers will be able to cover the full scope of ingredients, machinery and associated products that surround providing a coffee shop or similar function. An ability to offer a complete coffee shop offer/experience to include: product, imagery, footprint for furniture/design would be desirable.
II.1.5) Estimated total value
Value excluding VAT:
50 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Hot Beverage Ingredients, Equipment and Associated Products
II.2.2) Additional CPV code(s)
15860000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
— coffee supply in various formats; beans, ground, bulk-brew,
— supply of good quality teas in both leaf and bag format
Supply of good quality hot chocolate
Supply of various syrups and seasonal drinks ingredients
Ability to deliver seasonal promotions in line with high street offerings
Provision of a high standard of Barista training
Ability to supply a wide range of machinery for use within Cafés, Barista operated areas and Conferencing (traditional vending not required)
Full maintenance for any machinery/equipment provided.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend agreement by 2 x 12 month extensions. This will be subject to performance.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates:
These will be based on the evaluation of the SQ which is a combination of pass/fail questions and scored response.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The framework will be in place for 2 years with the option to extend for a further 2 x 12 months period. This will be subject to performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please refer to the documents ‘TUCO SQ notes to tenderers’, ‘TUCO ITT notes to tenderers’ and ‘further competition documents’ for further information to aid in completion of the SQ and ITT.
Lot No: 2
II.2.1) Title
Speciality Coffee Ingredients (80+ point SCA Q Grading), Equipment and Associated Coffee Shop Products
II.2.2) Additional CPV code(s)
15860000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
Speciality coffee ingredients (80+ point SCA Q grading)
Supply of good quality teas in both leaf and bag format
Supply of good quality hot chocolate
Supply of various syrups and seasonal drinks ingredients
Ability to deliver seasonal promotions in line with high street offerings
Provision of a high standard of Barista training
Ability to supply a wide range of machinery for use within Cafés, Barista operated areas and Conferencing (traditional vending not required)
Full maintenance for any machinery/equipment provided.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend agreement by 2 x 12 month extensions. This will be subject to performance.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
Objective criteria for choosing the limited number of candidates:
These will be based on the evaluation of the SQ which is a combination of pass/fail questions and scored response.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The framework will be in place for 2 years with the option to extend for a further 2 x 12 months period. This will be subject to performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please refer to the documents ‘TUCO SQ notes to tenderers’, ‘TUCO ITT notes to tenderers’ and ‘further competition documents’ for further information to aid in completion of the SQ and ITT.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See tender documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See tender documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/08/2019
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
4 years.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Interested suppliers should register their interest in the first instance at https://in-tendhost.co.uk/tuco/aspx/Home suppliers will then be able to access the pre-qualification documents. All tendering and communication will be done electronically via the in-tend host website. The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The Framework Agreement is for use by but not limited to various institutions of
Higher Education http:// www.hefce.ac.uk/unicoll/ (TUCO Ltd clients see http://www.tuco.org/buy/clients);
SUPC members see http:// supc.procureweb.ac.uk/aboutsupc-members
APUC members see http://www.apuc-scot.ac.uk/home.htm
NWUPC members see www.nwupc.ac.uk
NEUPC members see http://neupg.procureweb.ac.uk/
HEPCW members see http://hepcw.procureweb.ac.uk/
LUPC members see http://www.lupc.ac.uk/ Academies; Further Education FE colleges and FE colleges via Crescent Purchasing Consortium (currently 170 colleges throughout the UK) and any other member of CPC; Conwy CBC, Denbighshire CC, Flintshire CC, Wrexham CBC, Sefton Council, Halton BC, Cheshire West and Chester Council, South Ribble Borough Council, Liverpool City Council, Wirral BC, Rochdale MBC, Northumberland CC and any other
Local Authorities http://www.direct.gov.uk/en/D11/ Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG Education Establishments in England and Wales, maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges http://www.edubase.gov.uksearchxhtml;4767F89630A039E98FE593093D577013?page=members http:// www.assemblywales.org http://new.wales.gov.uk/?lang=en https://www.sell2wales.co.uk and NHS Trusts http:// www.nhs.uk/servicedirectories/Pages/AcuteTrustListing.aspx and this may include additional Local Authorities, Research Councils www.rcuk.ac.uk NHS Trusts and Police Authorities www.apa.police.uk Housing associations, registered social landlords(RSL's), arm's length management organisations. All 700 plus current members of Procurement for Housing (PfH) and any future members, details of current membership for PfH can be found here; http://www.procurementforhousing.co.uk/membership/membership_list Please refer to the following websites for a full list of RSL's http://www.tenantservicesauthority.org/ or http: NUSSL http://www.ukmsl.com/client/nusconnect/
The member organisations above are located throughout the UK, including England, Scotland, Wales and Northern Ireland. The Framework Agreement is also for use by but not limited to Crown Commercial Services. This framework may also be used by other public bodies as defined by the European Union.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=409842430
GO Reference: GO-2019627-PRO-15036288
VI.4) Procedures for review
VI.4.1) Review body
TUCO Ltd
3rd Floor National House, 36 St Ann Street
Manchester
M2 7LE
UK
Telephone: +44 1617133420
E-mail: info@tuco.ac.uk
Internet address(es)
URL: http://www.tuco.ac.uk
VI.4.2) Body responsible for mediation procedures
TUCO Ltd
3rd Floor National House, 36 St Ann Street
Manchester
M2 7LE
UK
Telephone: +44 1617133420
E-mail: info@tuco.ac.uk
Internet address(es)
URL: http://www.tuco.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority will incorporate a minimum 10 calendar days standstill, at the point information on award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address of the Contracting Authority of this Contract Notice. If an appeal regarding the award of a contract has not been successfully resolved the public contract Regulations 2006 (SI 2006 No 5) provide aggrieved parties who have been harmed or at risk of harm by breach of the rules to action in the high court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has been entered into, the court may order the setting aside of the award decision or order the Authority to amend any document and may award damages.If the contract has been entered into the court may only award damages.
VI.4.4) Service from which information about the review procedure may be obtained
TUCO Ltd
3rd Floor National House, 36 St Ann Street
Manchester
M2 7LE
UK
Telephone: +44 1617133420
E-mail: info@tuco.ac.uk
Internet address(es)
URL: http://www.tuco.ac.uk
VI.5) Date of dispatch of this notice
27/06/2019