II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Castlemilk, Glasgow.
II.2.4) Description of the procurement
Cassiltoun Housing Association plans to engage an experienced multi-trade contractor to provide a reactive repairs service for its tenants, factored owners and void properties in the Castlemilk area of Glasgow.
The initial engagement will be for a period of 3 years, but consideration will be given to extending this up to 2 further years.
The service will encompass reactive maintenance to the stock in Castlemilk owned and managed by the Association.
This will include the 978 tenanted properties, one care home and the Association’s offices at Castlemilk Stables. Please note that the Association has an on-going development programme and it is anticipated that the stock profile will increase by 42 units in year 2 of the contract, after our on-site new build development come out of ‘defects liability period’.
It will include reactive work to common areas but will not include planned and cyclical works to the stock or estates (such as open space maintenance, close cleaning, cyclical gutter cleaning), which are covered under separate contracts.
The main trades are joiner, plumber and electrician.
The contract will not include reactive gas/central heating repairs — these are covered under a separate contract.
Work to void properties will be included within the contract.
‘Out of hours’ service for emergency repairs is included within the scope of the contract.
It is expectation of Cassiltoun that the vast majority of the contract will be carried out by personnel directly employed by the successful contractor, with only specialist trades being sub-contracted
II.2.5) Award criteria
Criteria below:
Quality criterion: Approach to communication, management and delivery of CHA’s reactive maintenance within the environment of the social rented sector, including supply chain management
/ Weighting: 17
Quality criterion: Approach to delivering high levels of tenant satisfaction for CHA
/ Weighting: 14
Quality criterion: Approach and capabilities with regards to information technology requirements of CHA
/ Weighting: 14
Quality criterion: Approach to assisting CHA in meeting and reporting on its regulatory framework and statutory obligations
/ Weighting: 10
Quality criterion: Approach to achieving and maintaining high standards within the realm of Health and Safety when delivering CHA’s reactive maintenance contract
/ Weighting: 5
Quality criterion: Approach to delivering community benefits
/ Weighting: 5
Quality criterion: Approach to innovation in assisting CHA in successful completion of reactive maintenance contract
/ Weighting: 5
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
Cassiltoun HA may consider extending the contract by up to 2 years to give a total maximum period of 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The Process to be applied is as follows:
Shortlisting will take place based on assessment of ESPDs received on time. Please refer to briefing document for fuller details on scoring mechanisms.
The ESPD must be fully completed. Failure to do so will result in the application being rejected from the assessment process.
Bidders must pass the minimum standards sections of the ESPD (Scotland).
Part II (information concerning the bidder) must be fully completed.
Failure to do so will result in the application being rejected from the assessment process.
Part III (exclusion grounds) must be fully completed.
Failure to do so will result in the application being rejected from the assessment process.
Part III will be scored on a pass/fail basis. Any 'fail' will lead to the application being rejected from the assessment process.
Part IV (selection criteria) must be fully completed. Failure to do so will result in the application being rejected from the assessment process.
Sections A, B and D of Part IV of the ESPD (Scotland) will be scored will be scored on a pass/fail basis.
Any 'fail' will lead to the application being rejected from the assessment process.
Part IV, Section 4.C1.2 is the only 'pointed' section of the ESPD and will be scored in the following way:
0-9: Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.
10-29: Very poor. Response shows almost no relevance. The response contains almost no explanation to demonstrate previous relevant experience/capacity/capability.
30-49: Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.
50-69: Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.
70-89: Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity and capability relevant to providing similar services to similar clients.
90-100: Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
Part IV, Section 4.C1.10 will be scored on a pass/fail basis.
Part VI (concluding statements) must be fully completed.
Failure to do so will result in the application being rejected from the assessment process.
Any 'fail' will lead to the application being rejected from the assessment process.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please refer to the project briefing document for details of threshold requirements that need to be achieved both at Stage 1 and Stage 2