Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Osprey Housing
22 Abercrombie Court, Arnhall Business Park
Westhill
AB32 6FE
UK
Telephone: +44 1224548000
E-mail: enquiries@ospreyhousing.org.uk
NUTS: UKM50
Internet address(es)
Main address: http://https://www.ospreyhousing.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11682
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association/Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas/Oil/Air and Ground Source Services and Reactive Repairs and Ad-Hoc Boiler Renewal 2019-2024
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Services and reactive repairs to gas (1418), oil (160), air and ground source (17) heating systems. The contrat will be in 2 arts with Osprey Housing and Osprey Housing Moray.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50000000
50531200
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeenshire and Moray.
II.2.4) Description of the procurement
Services and reactive repairs to gas (1418), oil (160), air and ground source (17) heating systems as detailed below and ad hoc boiler renewal contract to approximately 90 dwellings annually, in 2 contracts, generally within OHG operating areas of Scotland but may include a wider geographical area in future.
Servicing will be carried out using the ‘Anniversary Date’ system initiated at 10 months to ensure a 100 % completion of all servicing to all properties. The contract will be 36 months contract with option of 2 x single year extensions (servicing and safety checks to be carried out as per the provide schedule and programme to be provided by OHG).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60 %
Cost criterion: Cost of service
/ Weighting: 40 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be 36 months contract with option of 2 x single year extensions subject to performance and negotiation.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Project Particulars and ESPD Guidance — Gas Service and Repairs Contract_OHG — Final.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All as per the attached Project Particulars and ESPD Guidance — Gas Service and Repairs Contract_OHG — Final.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
All as per the attached Project Particulars and ESPD Guidance — Gas Service and Repairs Contract_OHG — Final.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
All as per the attached Project Particulars and ESPD Guidance — Gas Service and Repairs Contract_OHG — Final.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
KPI's will be provided with stage 2.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/07/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
05/08/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you read the attached Project Particulars and ESPD Guidance carefully. Please ensure that you answer the questions from the Project Particulars and ESPD Guidance, these are Osprey Housing Groups interpretation of the ESPD questions.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=589257
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Details will be provided at the 2nd stage of this tender process.
(SC Ref:589257)
VI.4) Procedures for review
VI.4.1) Review body
Osprey Housing
22 Abercrombie Court, Arnhall Business Park
Westhill
AB32 6FE
UK
Telephone: +44 1224548000
Internet address(es)
URL: http://https://www.ospreyhousing.org.uk/
VI.5) Date of dispatch of this notice
28/06/2019