Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Highlands and Islands Enterprise
313
An Lòchran, 10 Inverness Campus
Inverness
IV2 5NA
UK
Telephone: +44 1463245245
E-mail: hieprocurement@hient.co.uk
NUTS: UKM6
Internet address(es)
Main address: http://www.hie.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Centre for Health Science Facilities Management Services
Reference number: O180
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
This is a contract award notice and as such the procurement process has now ended.
The Centre for Health Science (CfHS) offers some 7 000 m2 net lettable space over 3 phases completed in 2006. It is a 3 storey multi-occupied property with a focus for excellence in healthcare, biotechnology research, education, training and business development which was jointly funded by Highlands and Islands Enterprise and the European Regional Development Fund (ERDF). HIE required a suitably qualified and experienced supplier to provide total facilities management services at the CfHS.
These services will be required from 1.6.2019 for an initial period of 2 years, with HIE having the option to extend the contract 2 times for a period or periods each not exceeding 1 calendar year, following the initial term (2+1+1 years).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 291 383.18
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90910000
90911000
90911300
90911200
90919000
90919200
79992000
64214200
98341110
79710000
50324200
50000000
50710000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
A summary of the main activities associated with delivering this service are listed below and should be read in conjunction with Appendix A specification of services:
1) General;
2) Management and administration;
3) Managed services;
4) Helpdesk and computer aided facilities management;
5) Hard facilities management services;
6) Soft facilities management services;
7) Additional relevant services;
8). Mobilisation
II.2.5) Award criteria
Quality criterion: Delivery methodology
/ Weighting: 20 %
Quality criterion: Management methodology and quality management
/ Weighting: 20 %
Quality criterion: Management and delivery team
/ Weighting: 10 %
Quality criterion: Management and delivery team risks and challenges
/ Weighting: 10 %
Quality criterion: Customer services
/ Weighting: 5 %
Quality criterion: Fair work practices
/ Weighting: 5 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
Yes
Description of options:
HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.
Examples of contract modifications can include (but are not limited to):
— reduction/increase in the areas requiring cleaning,
— additional reception/security presence,
— exclusions listed in 5.6 of Appendix A Specification of Services (Work falling into this category will be charged on a monthly basis as an extra to contract subject to review and agreement in the monthly contract performance meeting),
— expansion of useable office space requires additional/increased services or decrease of useable office space/vacant offices require reduced services,
— labour, materials/parts for reactive repairs over 1000 GBP (excl VAT),
— project management and associated costs on behalf of tenants,
— pest control and security emergency call-outs over the estimated amount per annum.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 022-048021
Section V: Award of contract
Contract No: O180
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/06/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Robertson Facilities Management (FM)
10 Perimeter Road
Elgin
IV30 6AE
UK
Telephone: +44 178643100
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 291 383.18
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
Security, waste and other elements
Section VI: Complementary information
VI.3) Additional information
The value in II.1.7 and V.2.4 relates to the estimated spend over 4 years, if the optional 2 x 1 year extensions are taken up.
(SC Ref:583790)
VI.4) Procedures for review
VI.4.1) Review body
Highlands and Islands Enterprise
An Lòchran, 10 Inverness Campus
Inverness
IV2 5NA
UK
Telephone: +44 1463245245
E-mail: hieprocurement@hient.co.uk
Internet address(es)
URL: http://www.hie.co.uk
VI.5) Date of dispatch of this notice
27/06/2019