Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Port of Leith Housing Association Ltd
108 Constitution Street, Leith
Edinburgh
EH6 6AZ
UK
Contact person: Craig Somerville
Telephone: +44 1315540403
E-mail: enquiries@assuredmanagementgroup.co.uk
Fax: +44 1315551504
NUTS: UKM75
Internet address(es)
Main address: http://www.polha.co.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13142
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Periodic Inspection/Servicing of Water Pumps and Associated Control Equipment
II.1.2) Main CPV code
42122130
II.1.3) Type of contract
Services
II.1.4) Short description
Periodic inspection/servicing of water pumps and associated control equipment.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
42122130
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh (Leith Area).
II.2.4) Description of the procurement
The procurement exercise will consist of an ESPD (Qualification), thereafter the tender evaluation based on a price/quality split (40/60 %).
Note* Only those that qualify from the ESPD evaluation shall have their tenders evaluated.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 18
This contract is subject to renewal: Yes
Description of renewals:
The initial contract will run from Monday 9.9.2019 to 31.3.2021, thereafter extension options will be considered.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders shall be expected to be members of relevant trade registered bodies, such as:
— NICEIC,
— Constrcuctionline,
— SSIP,
— CHAS.
Others all as applicable.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders will be assessed on their ability to satisfy PoLHA of their capabilities to deliver the stated contract, typically through evidencing annual turnovers conducive to the the levels required.
Further an ability to demonstrate a track record of delivering similar type works, for similar client bases of similar numbers and values, whilst providing relevant contract reference contacts.
Minimum level(s) of standards required:
Bidders will be expected to demonstrate financial levels that support a contract of this size and nature.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Bidders must be able to demonstrate a track record of having delivered works of a similar size and nature to the works as outlined within the tender documentation.
Further bidders shall be expected to be members of relevant trade registered bodies, such as:
— NICEIC,
— Constrcuctionline,
— SSIP,
— CHAS.
Others all as applicable.
III.2.2) Contract performance conditions
As laid out within the tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/07/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 1 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
31/07/2019
Local time: 12:00
Place:
The Tender Submissions will be strictly managed through The PCS Postbox Facility.
Information about authorised persons and opening procedure:
Craig Somerville (Assured Management Group Ltd): procurement consultants will Open the PCS postbox along with an appropriate (Port of Leith) representative at the listed tender return date and time.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=589408
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community benefits shall apply as deemed applicable, all in accordance with the tender documentation.
(SC Ref:589408)
VI.4) Procedures for review
VI.4.1) Review body
Port of Leith Housing Association Ltd
108 Constitution Street, Leith
Edinburgh
EH6 6AZ
UK
Telephone: +44 1315540403
Fax: +44 1315551504
Internet address(es)
URL: http://www.polha.co.uk/
VI.5) Date of dispatch of this notice
01/07/2019