Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Northern Ireland Prision Service
Dundonald House, Stormont Estate
Belfast
BT4 3SB
UK
Contact person: SSDAdmin.CPDfinance-ni.gov.uk
E-mail: SSDAdmin.CPD@Finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ID 2302844 DoJ NIPS — Prisoner Portal
Reference number: ID 2302844
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
The NI Prison Service require the supply, installation and configuration of a prisoner portal to provide an inmate and staff self-service portal that allows us to digitally engineer current manual and resource intensive processes to achieve efficiencies. This will also enable inmates to improve/maintain their digital skills and empower them to handle their own transactions on-line e.g. placing a tuckshop order interactively which should improve the current service they receive.
II.1.5) Estimated total value
Value excluding VAT:
10 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72200000
II.2.3) Place of performance
NUTS code:
UKN
Main site or place of performance:
Belfast.
II.2.4) Description of the procurement
The NI Prison Service require the supply, installation and configuration of a prisoner portal to provide an inmate and staff self-service portal that allows us to digitally engineer current manual and resource intensive processes to achieve efficiencies. This will also enable inmates to improve/maintain their digital skills and empower them to handle their own transactions on-line e.g. placing a tuckshop order interactively which should improve the current service they receive.
II.2.5) Award criteria
Criteria below:
Quality criterion: Qualitative criteria
/ Weighting: 60
Cost criterion: Quantitative criteria
/ Weighting: 40
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This contract will be for an initial period of five (5) years, from the commencement date, with one (1) Optional extension period of two (2) years. i.e. 5 years + [2 years].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
This contract will be for an initial period of five (5) years, from the commencement date, with one (1) Optional extension period of two (2) years. i.e. 5 years + [2 years].
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/08/2019
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/10/2019
IV.2.7) Conditions for opening of tenders
Date:
02/08/2019
Local time: 15:30
Place:
Construction and Procurement Delivery (CPD), 303 Airport Road West, BT3 9ED.
Information about authorised persons and opening procedure:
CPD Representative
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Contract monitoring, the successful contractor's performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — contract management — procedures and principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD Website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. ‘The Authority expressly reserves the rights:
I. Not t award any contract as a result of the procurement process commenced by publication of this notice;
II. To make whatever changes it may see fit to the content and structure of the tendering competition;
III. To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
IV. To Award contract(s) in stages, and in no circumstances will the Authority be liable for any costs incurred by candidates.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealth with by the High Court, Commercial Division, to which proceedings may be issued regarding alledged breaches of the PCR's 2015
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
01/07/2019